Microhouse Technologies Limited is seeking to employ an Office Administrator to organize and coordinate administration duties and office procedures.
A successful Office Administrator should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
Key Responsibilities
Be able to learn and know how to use company applications eg. Finance, HR and Payroll
Running company accounts
Welcome guests as soon as they arrive at the office
Cutting tenders newspaper adverts that are related to company services offered
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Keep updated records of office expenses and costs
Take minutes during staff meetings
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Create and update records and databases with clients’ payments and project data
Follow up with clients’ payments and update of project progress
Make statutory payments (KRA, NHIF & NSSF) on behalf of the company
Minimum Academic/Professional Qualifications & Experience
Bachelor’s Degree in Business Studies or Any relevant field
Proficiency in computer applications
Shown merit and ability as reflected in work performance and results.
Served as an Office Administrator for a minimum period of 1 year
Experience in taking minutes at Board level and in accordance with regulations on minutes.
Demonstrate excellent interpersonal, communication and analytical skills with good understanding of administrative and report-writing skills as well as procedures in service delivery.
Skills and Competencies-
Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
Must possess strong interpersonal skills
Have accounting basics
Have secretarial skills
Proficiency in Microsoft Office
Must be able to communicate clearly, both written and verbally.
Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
Must be able to prioritize and plan work activities as to use time efficiently
Must be organized, accurate, thorough, and able to monitor work for quality.
Must be dependable, able to follow instructions.
Must have excellent customer relation skills
Must be able to improve performance through management feedback
