Office Administrator

The successful candidate will assist the CEO and Finance Manager with general administration of all types, including licensing and HR. He/she must have extensive knowledge of computers.
Key Responsibilities:
• Keeping clear and accurate records on licences such as Motor Vehicle, Driver guide etc• Ensure other statutory procedures are kept up to date, eg: Office Fire Marshalls• Ensure Office H&S committee is trained and meetings are held and minutes kept• Make and follow any claims and/or lawsuits relating to insurance matters• Assisting with flight and hotel reservations for marketing travel• Manage messenger duties, courier items and postage• Manage office cleaning staff and ensure all are properly cleaned and tidy• Keeping record of accountable books and stationery• Keeping stock of marketing materials and general office supplies• Keeping Muster Roll updated daily• Ensure all HR files are up to date and complete, with relevant forms correctly completed and signed, copy of PIN, photos, ID, dependents, etc• Assist CEO and Finance Manager with recruitment, discipline procedures, and bi-annual assessment of staff• Handle pension and medical insurance records• Assist with Sacco records, forms and applications
Qualifications:
• Approx. 5 years business administration / P.A. / HR work• Problem solver and solutions oriented• Excellent communication and interpersonal skills• Good analytical and organizational skills• High level of integrity and honesty• Self-driven and motivated with the ability to quickly execute tasks• Tidy and very presentable• Computer literate – Microsoft Word and Excel