Job Description
Key Purpose of the job
To provide admin & clerical duties while ensuring smooth running of the office and supporting the advocates in their duties.
Key Roles
Welcoming and managing visitors/clients in the office, on telephone or email; answering or directing inquiries.
Record and monitor court appearance dates in the master diary and e-calendar.
Maintain advocates calendar by planning and scheduling conferences, teleconferences, meetings and travel.
Responsible for file bring ups, on line file & physical file management
Draft, prepare, review, verify, and dispatch correspondence, reports, pleadings, contracts and other legal and office documents.
Receiving and processing of incoming correspondence, reports, pleadings, contracts and other legal and office documents.
Initiating telecommunications; organizing client conferences, and meetings.
Prepare and keep records for income, expense and manage the petty cash.
Prepare and submit payment of staff’s statutory deductions and monthly tax returns and payments.
Assist the Accountant with basic book keeping and audit preparation
Schedule, notify other staff, attend and take minutes at office meetings.
Maintain office supplies by checking stocks; placing and expediting orders
Ensure smooth operation & maintenance of all equipment and good management of office utilities
Ensure the office is clean and tidy daily and arrange for thorough professional cleaning regularly
Maintain client confidence by keeping client/advocate information confidential.
Qualifications
Degree in business management or relevant area of study
Proficiency with ERP system, MS Office, PowerPoint with good typing speed and a high rate of accuracy.
knowledge of office management & procedures
knowledge of legal business principles or experience in law firm, is an added advantage
Proven experience in a similar position minimum 3 years
Excellent written and oral communication skills
Courteous and professional demeanor with strong sense of discretion
Able to effectively prioritize, multitask effectively and meet deadlines
Mature & able to work as a team with advocates and staff with minimum supervision
Apply via :
jobs.smartrecruiters.com
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