We are looking for an experienced Office Administrator to supervise the daily support operations of our company and plan the most efficient administrative procedures.
A great Office Administrator has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Responsibilities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and trades persons (e.g. electricians)
Organize and supervise other office activities (renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Requirements
3+ experience an Office Administrator
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Previous experience with bookkeeping preferably with Zoho books
Start-up experience is an added advantage
Proficient in MS Office
Excellent organizational and multi-tasking abilities
An analytical mind with problem-solving skill
A team player with leadership skills
BSc/BA in business administration or relative field
