Vacancy Announcement No. 015/2018
Post Grade: NOB
Duration: 1 year
Duties and Responsibilities:
Under the direct supervision of the Head of Procurement, the incumbent will be responsible for the following duties:
Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards;
Provide operational coordination and guidance to Area Office Staff and client units in Liaison Office through on-job training, coaching and oversight missions;
Liaise with other WFP Operational units and UN Actors to optimize supply chain of goods/ services required;
Support or manage procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts);
Track and analyse data to provide recommendations for process improvement;
Collate data and contribute to preparation of accurate and timely reports of procurement activities that enable informed decision making and consistency of information presented to stakeholders;
Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules;
Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs;
Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services;
Guide and supervise staff, acting as a point of referral and supporting them with more complex analysis and queries;
Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis;
Act in an assigned emergency response capacity as required to meet emergency food assistance needs;
Contribute to developing or modifying internal procedures, policies and guidelines in order to streamline, improve and increase efficiency in procurement processes;
Perform other related duties as required.
Minimum Qualifications:
Education: Advanced University degree in Procurement, Economics, Commerce, Business Administration or other relevant field, or First University degree with additional relevant work experience and/or training/courses. CIPS certification in procurement minimum level II is a requirement.
Experience: At least three years of relevant experience in handling of tenders for high value and complex goods and services including construction projects, market research, client relationship management. Supervisory experience is a must.
Language: Fluency in both oral and written communication in English is a requirement.
Knowledge and Skills:
Knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria;
Strong understanding of procurement systems and tools to conduct analyses and generate reports to drive decision making;
Ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings;
Ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality);
Hands on experience in UN or NGO supply chain is desirable.
