The Position:
The National Individual Consultancy is to provide administrative and logistical support to staff members and their families that will be relocating from New York to Nairobi, including new international hires into Nairobi, that will be required to relocate to take up new assignments in the newly created Programme Division.
The National Individual Consultant will work closely with the HRBPs for Humanitarian and Special Projects and ESARO as well as the Operations Manager for the Kenya Country Office. The consultant will be supervised by the HRBP- ESARO on a day to day basis under the overall guidance and direction of the HR Director.
You would be responsible for:
Administrative
Liaise with the staff and HR teams to maintain a Master Tracker of all staff relocation details (arrival dates, flight details, interim accommodation details)
Liaise with BES for staff PAFs prior to their arrival
Coordinate with BES to communicate staff arrivals and ensure release of settling in grant payments
Facilitate identification of International schools for staff dependents
Liaise with UNDSS for security assessment of staff accommodation
Security and UNON access
Coordinate security briefings for new hires with UNFPA and UNON security (individual and team briefings)
Facilitate processing staff access to UNON compound and and staff IDs
Facilitate UNON physical premises orientation
Accreditation and Installation in Kenya
Facilitate Airport transfers as requested
Facilitate Hotel/Furnished Temporary Housing reservations as requested
Facilitate the submission of documents to UNON protocol for work dependent visa and residency permit processes
Facilitate the processing of the Tax PIN certificates, Drivers License and relevant IDs for staff and dependents
Facilitate bank account opening processes for staff and dependents, including coordinating bank familiarization sessions
In collaboration with UNON, support in the importation and clearance of staff shipment of personal effects
Coordinate with local realtors to facilitate potential viewing of rental homes
Qualifications and Experience:
Education:
High School Education required
Qualification in administration, logistics, project management or related field is required
Knowledge and Experience:
At least seven years of relevant progressively responsible experience in managing projects
Understanding of the UN operational business model and accountability requirements.
Ability to communicate effectively with colleagues, both verbally and in writing.
Highly organized with good analytical skill and attention to detail
Proficiency in the use of MS Office suite products;
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