Job Summary
Responsible for overseeing financial accounts, internal controls, bank reconciliations and Human resource/ Administration.
Job Description
Department: FinanceReports to: Chief Executive Officer3. Key Measurable Goals• Effective management of suppliers’ payments, statutory payments, utility bills and all branch and Head Office imprests.• To ensure internal and bank reconciliations are done on timely basis and closing all outstanding issues.• Budgetary and Business planning• Liaison with administration and procurement department in regard to suppliers and procurement issues.• Liaison with Internal and External auditors.• Improve performance by increasing efficiency• Smooth running of administration aspect of the organization4. Key Responsibilities4.1 Finance Operations• Effective management of suppliers payments, timely and accurate statutory payments, utility bills and all supplier payments• Oversight on Petty cash & imprests administration ensuring branches are adequately replenished at all times.• Management of staff advances and settlements.• Liaising with Procurement Officer in ensuring that Creditors and suppliers are managed satisfactorily.• Liaising with internal and External Auditors in carrying out periodical and Year endAudits respectively.4.2 Internal Controls & Bank Reconciliations• Ensuring that all control account reconciliations are carried out on a timely basis for all control accounts and reconciling items are dealt with on time.• Ensuring that all bank reconciliations are carried out on a timely basis, investigations done on outstanding items and cleared.• Ensure good bank relationship management for purposes of correction and issuing of paying instructions.• Ensuring that all fixed assets are adequately recorded, reconciled and reported.4.3 Budget Preparations and Business planning• Involved in Business planning and budget preparation.• Budget control and monitoring by ensuring the budget holders take charge of their costs and through variance reports.• Support and/or undertake cost benefit analysis on all expenditures and investments.4.4 Taxation• To ensure that monthly Tax computations are prepared and made on time such as PAYE, Excise tax and withholding tax.• Perform a quarterly tax health check.4.5 Human Resource / Administration• Mentor and develop the team, managing work allocation, training, and problem resolution.• Documentation and maintenance of staff details• Increase Organizational Learning.• Design Performance Incentives• Improve performance by increasing efficiency• Smooth running of administration aspect of the organization• Increase Organizational Learning4.6 Financial Reporting• Provide timely and accurate financial reporting, and feedback to various stakeholders i.e Executive Management, Board, CBK and Group.• Responsible for the maintenance/accuracy and correctness of the company’s general ledger.• Timely and accurate monthly branch and sector reports.• To ensure timely and accurate integration of data from all peripheral systems and Orbit R into Great Plains for reporting purposes4.7 Bankwide AML, KYC & CFT Responsibilities• Communicating and reinforcing the AML-CFT compliance culture established by the board.• Implementing and enforcing the board-approved policies within the Department, Unit or Branch5. STAFF SUPERVISION RESPONSIBILITIESStaff Reporting Directly to the Job Holder Finance Officers Others Reporting IndirectlyAccountantAssistant accountantsInternsHuman resource/ Admin officer6. PERSON SPECIFICATIONCriteriaEssential 6.1 Education Degree in Business related Studies CPA (K) /ACCADesirable-Master’s degree in Business or Finance.Other Professional Certifications.6.2 Knowledge and SkillsEssential Analytical skillsManagement and Leadership skillsFinancial ManagementExcellent Computer packages knowledgeDesirableWorking knowledge of Orbit R6.3 Experience Essential At least 4 years Supervisory experience in Finance Department.Accounting Experience6.4 Personal Attributes• Demonstrate management abilities• Analytical• Confident• Integrity• Diligent• Attention to detail6.5 Physical demandsNone
