HR/No: 3/2017: Deputy Manager, Finance & Administration
Grade: WEF 3 (1 Post)
Salary: Ksh.89,748 x 4,487 – 94,235 x 4,712 – 98,947 x 4,947 – 103,894 x 5,195 – 109,089 x 5,454 – 114,543 x 5,727 – 120,270 p.m.
Responsibilities for the Manager Finance & Admin Job
An officer at this level will report to the Finance and Administration Manager for coordinating resource allocations in line with the Fund’s policies.
Oversight to commitment of funds and expenditure trends.
Supervise staff under you and coordinate all operations of Finance &
Administration department ensuring merchant payments are made on time.
Mentor and coach staff.
Coordinate resource allocations and budgetary control in line with Fund’s policies.
Expenditure monitoring, review and forecasting.
Prioritization of projects and activities for the purpose of financial reporting.
Transfer of Mpesa collections to the collection account at least two working days before end of the month.
Initiate reversals to Mpesa liaising with ICT on the same and reconciliation of the same.
Maintenance of fixed asset register and tagging ensuring all assets are captured regularly.
Preparation of Financial statements- Timeline.
Verify all bank reconciliations including Mpesa and petty cash.
Preparation of management reports monthly and quarterly as provided.
Preparation of departmental work plan.
Preparation of departmental budget and Institutional budget.
Assist in liaison with Parent Ministry and other stakeholders.
Respond to internal and External Audit querries.
Requirements for the Manager Finance & Admin Job
For appointment to this grade, a candidate must have:-
Served in the Finance and Administration function for at least 9 years with at least four (4) years in a managerial position
Masters degree in business administration (MBA), economics, finance, commerce or in a financial related discipline from a recognized university
Bachelor’s degree in commerce/ Finance/Economics/ Business
Administration or related disciplines.
Attended Senior Managers Course lasting at least 4 weeks
Attended Senior Leadership Course Lasting at least 6 weeks
Member of ICPAK in good standing
Computer application skills and; shown merit and ability as reflected in work performance
Competency required
Analytical skills
Integrity, transparency and accountability
Leadership
Communication skills
Sound knowledge of Financial management in the public sector
Knowledge of computerized financial and accounting systems
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