Our Client, a leading Kenyan based real-estate company providing property management, selling, letting and advisory services seeks to recruit a Maintenance & Projects Manager.
The jobholder will be responsible for promoting the company’s value proposition on property management. More specifically, they will be responsible for ensuring preventive and responsive property maintenance, repairs and managing major projects in a prompt and professional manner, communicating property matters to respective parties and coordinating with service providers and office-based colleagues.
Reports to: Finance & Operations Manager
Duties and Responsibilities
Ensure strong understanding of the company’s value proposition, best practice in maintenance and project management and status of current property management portfolio
Prepare and manage maintenance and project plans for all properties in liaison with colleagues in the accounts team and clients as required
Effectively delegate and manage performance of the office-based maintenance team and property-based employees, promptly informing the Human Resource Manager on arising welfare issues or performance matters
Develop and continually improve database of contractors for various categories of property services
Oversee preventive and regular maintenance of properties and facilities such as swimming pools, security installations, fire equipment, lifts, generators, pumps etc. in liaison with office team, property employees and external contractors, and ensuring processes and documentation required for accountability, record keeping and compliance are diligently prepared, shared with relevant parties and properly stored where necessary
Respond, track and follow through on requests for repair/maintenance from the various properties under our management and provide feedback on contractors’ performance for updating of database
Conduct post repair follow up to confirm practically and in writing that the repair is complete and request confirmation of satisfaction from the tenant/landlord / committee /directors (as appropriate).
Project manage major repair, renovation or new installation projects including preparing technical specifications and drawings, bills of quantities, tender documents, contracts, monitor and assess/measure work progress, sign certificates of works completion and practical completion in liaison with clients and co-ordinate with accounts team on payments
Oversee preparation of detailed inventories with photos at property handover (entry and exit) and updates of the same as required
Maintain relations and co-ordinate input from community associations, local authorities and utility companies for smooth services required by portfolio of managed properties including but not limited to NCC, KPLC, NWSC, KPS
Oversee the administering of contracts and performance of onsite maintenance service providers; security, cleaning, fumigation, garbage collection and gardening
Oversee swift and appropriate response on security incidents by security company and escalation to law enforcement authorities where required and follow up
Review property employees’ weekly reports and noting points for action by the maintenance team.
Prepare maintenance and project update for each property by 15th of the month following each quarter
Attend periodic and adhoc meetings with property and facility management clients and present maintenance update and proposals
Pro-actively seek client feedback and follow up on action required
Ensure harmonious work relations with fellow team members in the various departments
Manage company property and assets entrusted to the jobholder
Undertake any ad hoc duties associated with the Property and Facilities Management function
Carry out other related tasks as might be required from time to time
Job Requirements
Qualifications and Experience
A graduate degree in engineering; civil, mechanical, electrical
Training and at least 5 years’ experience in construction project management
Experience with staff management
Experience with managing various property service providers
Skills
Excellent communication, influencing and negotiating skills
Strong leadership and supervisory skills
Strong project management skills
Strong organization and administrative skills
A good team player
Ability to perform with minimal supervision
Ability to adopt a flexible approach to meet the needs of the business.
Personal attributes
High integrity
Articulate and self-confident
Professional and highly self-motivated
Ability to manage assigned tasks in a proactive and efficient manner
Adaptable and able to work in an environment of fluctuating workloads
Must display a high degree of emotional maturity
Applicants who meet the requirements stated above should send their applications and detailed CVs with a daytime Telephone number to the email address: jobs1@hcsaffiliatesgroup.com with Maintenance & Projects Manager on the Subject line. Candidates MUST indicate their Current and Expected salaries.
Apply via :
jobs1@hcsaffiliatesgroup.com
