The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category
Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory
Corporate Services Support
Job Description
To offer support to the Transport team, by ensuring effective delivery of correspondence and packages between offices and departments and sorting of diplomatic bags.
Roles and responsibilities:
Sort, collate and distribute / dispatch all incoming / outgoing mails and diplomatic bags.
Log and record all mail transactions on appropriate spread sheets.
Responsible for keeping track of mails received by the organization and those sent out.
Keep the mailroom organized by properly arranging the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
Receiving BHC mail and sending mail to other organisations, including deliveries by BHC drivers.
Cover for other roles within the Transport section when required- including the Receptionist and Transport Planner.
Carry out document scanning, photocopy, binding services and printing of business cards.
Assist in filing of documents as requested.
Prepare relevant mailroom reports on a monthly basis.
Carry out messenger duties from time to time.
Assist in fuelling of official vehicles duties.
Prepare a monthly fuel stock reconciliation report.
Prepare fuel charge sheets.
Prepare day to day fuel dispensing reports.
General administration duties as required.
Perform any other duties as may be assigned by the Transport Manager and his deputy from time to time.
Essential qualifications, skills and experience
KCSE grade C-
Computer knowledge
Have previous first-hand experience of managing a post/mail room
Possess good planning and reporting skills
Desirable qualifications, skills and experience
Driving experience with a clean driving licence
Documentation skills – Ability to use various office equipment
Good Knowledge of front office desk operations, practices and procedures
