Base: West Pokot
Direct line manager:
Head of Region Western
Starting date:
As soon as possible.
Ending date:
The roles and duties of the Logistics Officer will include:
Objective 1: Management of the Base Logistics
Activities:
In accordance with the Logistics procedures and guidelines defined in the Kitlog V3:6
Management of Logistics HR
To line manage the logistics staff.
Staff organization, and review of logistics staff job descriptions,
Manage all Logistics recruitments at Base in collaboration with the Head of Region, Logistics Manager
Conduct Logistics staff performance evaluations for logistics staff.
Leave planning and approvals for logistics staff
Supply chain management
To validate purchase orders and external order forms,
To supervise that the order follow-up is filled and dispatched to the different departments,
To consolidate the monthly base orders and submit to Nairobi by 2nd of the following month,
To supervise procurements (quality/price/procedures) for the Base,
To supervise the stock management (storage conditions, stock reports, expiry dates…)
To monitor the deliveries to the departments/bases/programmes
Assist in setting up the framework agreements for various products
Monitors the quality of ordered items and services, ensures minimum standards in collaboration with the HOR ensures proper sensitization of all teams
Sets up and monitors that archiving is done correctly in the base
Sets up good networking with local stakeholders, exchange on good practices, sensitization of suppliers on ACF policies and procedures
Participates in supply related forums .
Perform market assessment on local commodities, interacts and negotiates with suppliers
Assessment of the local shops to understand their capacity to scale up.
Evaluate prospective suppliers before signing them up to ensure they meet his organization’s needs.
Maintaining and review all records of purchased goods, including their costs, type and inventories
Equipment, Inventory and fleet management
To supervise the allocation and the use of the equipment’s,
To supervise the installation, maintenance and repairing of the equipment
To supervise that the base equipment list is filled and up to date.
Assets Management
Stock Management.
To supervise that the base Inventory list is filled and up to date.
To supervise the use and the maintenance of the base generator including fuel consumption, regular service and reporting,
To supervise the vehicle fleet planning:
Validate the maintenance planning of the fleet
Validate the weekly schedules as per program and support plans,
Validate the motor cost follow-up
Ensure administrative checking (Insurances, documentation…)
Rehabilitation and maintenance
To monitor the construction, rehabilitation and maintenance of all the structures related to the functioning of the base (programs, office, guest-house, warehouse…)
Objective 2 : Management of Base Security in Liaison with the Head of Region
In charge of the information collection and context analysis in collaboration with the Head of Region
To elaborate and submit the base security plan to the Head of Region and Head of Logistics for approval
To follow-up the implementation of the security rules and procedures on the base
Objective 3 : Additional responsibilities
Activities:
Local authorities and partners representation
To represent ACF for non-technical aspects on the base related to logistics
To take charge the external communication
Leading the logistics team at region:
To stimulate the working relationships on the region by organizing and leading monthly/weekly meetings,
Capacity strengthening of partners on various Logistics and procurement issues.
The above tasks are not limited and can be added to, modified or changed according to the changing needs of the department.
QUALIFICATIONS
Min. Bachelor’s degree in procurement / Supply chain / Logistics from recognized reputable University
Graduate Diploma(Membership ) from Chartered Institute of Purchasing and Supply (MCIPS)
Member of Kenya Institute of Supplies management –KISM
SKILLS & EXPERIENCE
ESSENTIAL
At least 5 years’ experience in Logistics ,Procurement , and supply chain preferably in reputable INGO’s
Remote management of teams.
Computer skills: Excellent knowledge on software Good communication, teamwork, , knowledge of warehousing, stock management and control.
Ability to effectively analyze different situations and make critical decisions based on analysis
Excellent communication skills both written and oral as well as presentation skills
Good interpersonal skills; able to interact with different personalities and individuals while upholding and practicing Action Against Hunger’s core values of Respect, Integrity, Empowerment, Creativity and Excellence
Exceptional organizational skills.
Proven Leadership skills
Diplomacy-
Good stress management skills- Ability to work in a high pressured environment with minimum supervision
Familiarity with donors and donor rules and regulations is a must
PREFERRED
Ability to pay attention to detail
Self-starter with a strong desire to promote and implement continuous improvement endeavors
What Action Against Hunger will offer:
Start date: As soon as possible.
Duty station: West Pokot
Remuneration package: Very Competitive salary package with additional benefits to include:
Career development opportunities with Action Against Hunger
Comprehensive medical cover for self and dependants
Opportunity to work in a good and friendly environment with a dynamic and motivated team
