Job description
ROLE OVERVIEW
The Logistics and Procurement Manager candidate will demonstrate leadership in order to maintain credibility, trust and support with senior management staff. The ideal individual will have the ability to exercise judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The Logistics and Procurement Manager will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.
He/She will prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
DUTIES AND RESPONSIBILITIES
Maintains office services by organizing office operations and procedures;controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Provide support to project/program teams on field trips ensuring that field level arrangements are made to include flight reservations, accommodation, transportation, communications and other services/goods as needed
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Book travel and manage project/program logistics
Maintain close relationships with Valar suppliers, managing supplier database and vetting process
Manage the planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning processes to avoid costly delays and lost opportunities.
Ensure effective lines of communication to ensure timely delivery of goods, and, or services using the most appropriate procurement procedures.
Establish and implement a monitoring system that ensures that the prices paid for commodities are in line with local market prices.
Develop and manage the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms
Maintain procurement files including all relevant documentation and vendor tracking system s/he will maintain all the relevant information concerning the organization’s suppliers;
Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times.
REQUIREMENTS
Bachelor’s Degree.
Highly effective organizational and prioritization skills, including the ability to stay on task and maintain focus in a fast-paced environment; strong attention to detail.
Familiarity with financial analysis and vocabulary.
Advanced knowledge of Microsoft Office applications (Word, Powerpoint, Excel).
At least 5 years working for an international company/organization.
Fluent in written and spoken English, including business language.
In addition, must be flexible, willing to perform assigned and additional duties and work irregular hours under unpredictable conditions.
Minimum 5 years procurement management experience, preferably in a health-related project, and including service procurements.
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