Key Objective / Purpose of the Job: To provide support in assigned legal cases and increase efficiency of all case management and office procedures.
Key Roles
Welcome and manage clients in the office, on telephone or email; answering or directing inquiries.
Writing legal documents, such as summonses, motions, subpoenas, etc.
Preserve attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents;
Drafting letters and documents; collecting and analyzing information; initiating telecommunications;
Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements;
Represents attorney by communicating and obtaining information; following-up on delegated assignments;
Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments.
Maintains client confidence by keeping client/attorney information confidential.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence.
Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
Education Experience & Skills
Legal Studies and or related field certificates
3+ years’ experience as a paralegal or legal secretary
Familiarity with legal documents, legal terminology and government regulations
Proficiency with MS Office & typing speed of at least 50 wpm with a high rate of accuracy.
Able to effectively prioritize, multitask effectively and meet deadlines
Courteous and professional demeanor with strong sense of discretion
Able to work as a team with attorneys and staff
Excellent written and oral communication skills