Job Description
Reporting to the Group Company Secretary and Legal Counsel, the incumbent will provide general administrative support to the legal and company secretarial team. This includes organizing schedules, arranging board and other meetings, setting up travel arrangements and providing overall team and director support. The incumbent is individually accountable for achieving results through own efforts.
Key Result Areas:
ADMIN RESPOSIBILITIES
Support the legal function through research, records management, matter tracking and appropriate billing.
Enter reviewed agreements into the contract management system and follow up on a weekly basis to make sure the agreements are signed and a fully executed copy is received
General administrative and logistical support to the legal and company secretarial team including arrangement of logistics
Maintains various databases, organizes confidential information and tracks relevant documentation making it easily accessible to team members when required
Reviews correspondence and reports, drafting responses in a clear and concise manner
Often acts as a consultant with respect to decision making of operational and/or tactical importance
Strong support role to the BU Executive to improve their effectiveness by monitoring team work progress; alerting Executive of issues requiring his/her attention; maintaining contact with various stakeholders; contributing information to the teams work; completing projects; and providing secretarial support.
Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
Qualifications and Experience:
Diploma or certificate in Legal Studies
A Bachelor’s degree in a relevant field
3 – 5 years’ relevant experience
Demonstrated proficiency with Ms Office Suite
Legal knowledge or paralegal training
Knowledge of court procedures and ability to work as part of a team
Analytical skills
Proven verbal and written communication skills
Skills
Analytical Thinking, Communication, Office Administration
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