Working at NTT
Key roles and responsibilities:
Provide a complete secretarial and administrative support function
Support the activities of the senior management in the business unit to ensure smooth operation and achievement of business unit objectives
Manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel
Update project schedules and status as and when required
Assign and monitor clerical and administrative function and ensure the preparation of the relevant staff schedules for the business unit
Design and implement office policies and establish the required standard and procedures relating to office operations and procedures
Plan and implement office systems, layout and equipment
Record, produce and distribute minutes of management meetings
Follow up on outstanding meeting items
Prepare the meeting agenda, arranging all meeting logistics and facilities as required
Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders
Maintain the flow of information to colleagues as required
Process incoming and outgoing mail and facsimile, sorting and distributing to the relevant individuals
Design the relevant filing systems and related procedures for record retention
Maintain and update files, managing hard copy and electronic files and records and maintaining an adequate filing system
Maintain office supply inventory and other additional supplies as needed
Ensure the efficient operation of office equipment by arranging for routine and necessary maintenance
Review and approve supply requisitions and maintain and replenish inventory and ensure that stock is checked to determine inventory levels
Prepare, complete and distribute the relevant management reports
Prepare and create professional presentations, spreadsheets and databases in line with requirements
Answer and screen telephone calls and respond to and resolve any queries or escalate more complex queries to the relevant individual
Knowledge, Skills And Attributes
Ability to build a cohesive team and to manage people effectively
Ability to coach and develop the team
Strong communication skills, including the ability to be influential and persuasive with stakeholders
Ability to establish and maintain good working with stakeholders
A high degree of accuracy and attention to detail
Excellent planning and organisation skills
Knowledge of accounting processes and procedures
Outstanding problem analysis and solving skills
Ability to work under pressure
Ability to meet deadlines
Ability to prioritise workload in a fast-paced environment
Excellent verbal and written communication skills
Proven time management skills
Ability to multitask and work independently
Displays exceptional mathematical skills
Ability to produce a high quality of work
Demonstrate high ethics and adherence to company values
Ability to prioritise and manage expectations
Display good analytical and reasoning skills
Ability to interpret processes, policies, financial and legal documents
Academic qualifications and certifications:
Bachelor’s degree in Business Administration or equivalent
Experience required:
Relevant working experience in similar position
Relevant working experience in a related environment
Strong experience dealing with internal and external stakeholders
Proven experience managing people
Apply via :
careers.services.global.ntt
