Main Duties:
Under the supervision of the Program Manager and in close collaboration with the Activity Project Field Coordinator, the Junior Project Officer will support the project implementation through the following tasks:
Support to the CSOs sub-granting component
Assist partner CSOs in developing and updating activity implementation calendars.
Follow up regularly with partner CSOs to collect and review required documents (narrative reports, financial reports, attendance lists, photos, visibility materials, etc.).
Ensure that partners are using the correct templates and complying with agreed reporting requirements.
Maintain and regularly update a tracker for partner deliverables and deadlines.
Support the organization of review meetings with partner CSOs to assess progress, challenges, and way forward.
Assist in preparing simple tools/checklists to facilitate partners’ documentation and compliance.
Maintain an up-to-date partner folder for each CSO, ensuring all key documents (contracts, reports, communication) are accessible and organized.
Support to MEAL
Assist in the collection and consolidation of data from partners and field teams.
Support in preparing and disseminating monitoring tools (attendance sheets, pre/post-tests, feedback forms, activity trackers, etc.).
Participate in field visits to support the monitoring of activities and collection of evidence.
Support the preparation of activity reports, ensuring consistency between narrative and MEAL data.
Assist in compiling lessons learned and success stories from the field.
Project coordination and administrative support
Assist in the preparation and coordination of project meetings (internal team meetings, partner coordination meetings, stakeholder engagements).
Take minutes and follow up on action points to ensure timely implementation.
Draft and send official communications (emails, letters, reminders) to partners and stakeholders as guided by the Program Manager and the Field Activity Coordinator.
Support the logistical organization of project events, trainings, workshops (venue booking, invitations, materials preparation, etc.).
Ensure all project documents are properly filed, both physically and electronically, in the correct folders.
Regularly update a document checklist to track missing or pending documents from each partner.
Other support tasks
Provide general support to the Program Manager and/or the Field Activity Coordinator on any other project-related tasks, including drafting short reports, preparing presentations or supporting donor visits.
Perform any other relevant duties assigned by the Program Manager and/or the Field Activity Coordinator to ensure smooth project implementation.
Qualifications, Skills and Experience
Mandatory Requirements
Previous working experience (at least 1 year) in a similar position with local/international organizations, government and humanitarian sector;
Bachelor degree in project management, community development, economics, social-sciences or related field;
Skills in MEAL, reporting, result-based project cycle management;
Excellent communication and group-facilitation skills.
Excellent communication (writing and oral) skills and reporting skills in English;
Excellent computer skills, MS Office, social media management;
Leadership skills, networking skills, ability to liaise with government, local authorities, private sector, donors, and civil society;
Organizational skills and ability to manage effectively multiple tasks;
Abide by and demonstrate adherence to NGO values, including integrity, honesty, professionalism, transparency, non-discrimination, inclusion and respect for diversity, as well as cultural, gender, religion, race, nationality and age sensitivity.
Desired Requirements
Master’s degree in a relevant related field;
Expertise in peacebuilding, prevention of identity-based violence, human rights, mentoring, capacity strengthening of and sub-granting to CSOs/CBOs;
Previous working experience in the target areas and with the targeted group.
Interested and qualified persons, with the required experience are invited to submit their application to vacancies@cefakenya.com, by the 21/03/2025. Email Subject: Junior Project Officer – Kujenga AmaniThe application shall include all of the following:
Apply via :
vacancies@cefakenya.com