Classification: E2-Junior Associate
Direct Reports: 0
Travel Required:50%
Description
Overall Purpose:
The purpose of the Project Assistant will be to provide project management support to the Senior Specialist M&E and Project Manager, in implementing GAIN’s activities under the Workplace Nutrition project. This will include day to day project management with oversight of the executing agencies (EAs), on-going engagement with Executing agency and other key government stakeholders at the national and county levels. The Project Assistant will work closely within the GAIN Kenya team and with key departments in GAIN headquarters for the smooth and coordinated implementation of the project. The person will also provide support to the monitoring of the project with field travel. This is a 2 year fixed contract position. Activities that the Project assistant will directly oversee will include but not limited to, working with executing agencies (EAs) to ensure engagement to ensure timely and quality implementation though regular supervision and monitoring activities.
Tasks and Responsibilities:
Project Management
Supporting the Project Manager, Workplace Nutrition Project, Kenya in the overall management and implementation of the project
Maintain a database of all project beneficiaries
Participate in meetings with project partners and other stakeholders as required
Under the guidance of the Project manager, support in the overall reporting of the program progress including monthly, quarterly and annual reports for internal GAIN, donor and government requirements.
Ensure accurate and timely management of the funds and proper financial reporting, with support from the Project manager and Finance team.
Visit the field regularly to ensure that project progress is on track and risk mitigation plan is up to date.
Closely follow up with project partners and EAs responsible for implementing and provide technical assistance and undertake regular supervision to ensure the smooth running of the project and timely execution of the below specific activities:
Monitor
Support in routine project monitoring
Support in continuous and on-going cross-corrections
Communication
Support the development of appropriate communication materials, technical documents, advocacy briefs and related materials to drive key project activities.
Key Organizational Relationships
The person will work closely with:
GAIN Kenya country team and reporting to Project Manager, Workplace
Government, executing agencies and other key external stakeholders
Finance, HR, IT and Legal colleagues in GAIN HQ and Project leads within GAIN
Job Requirements
Competences (Skills and Attributes)
Excellent project management skills including time and personal organization
Excellent analytical, writing and presentation skills both verbal & written, with full command of Power Point, MS Excel and MS Word and Outlook
Willingness and ability to work in a multi-cultural, high pressure, results-driven environment
High level of professionalism and integrity
Experience:
Sound experience in project management, implementation, grantee oversight within international development / food industry experience
Demonstrated success in being part of multi-disciplinary teams, engaging government and private sector stakeholders and collaborators in challenging program environments
Understanding of country level program delivery, documentation and coordination
Experience in a global, multicultural organization preferred
Experience working in a public/private partnership environment highly desirable
Education:
Bachelors in nutrition, health, food science or a suitable equivalent is desirable
Other Requirements
Fluent written and verbal English and Swahili
A willingness and ability to travel extensively
Advocacy, communication and leadership skills
Eligible to live and work in Kenya, this is a local position
