Job Summary
The role is responsible for effective implementation of fixed assets & inventory management within the Hotel. He/she is a key role and will be responsible for planning, managing, executing, monitor/controlling daily inventory and assets management activities to achieve productivity and quality standards. Ultimately, to ensure the integrity of the property control systems for fixed capital and Non-capital assets and inventory management is in place as per the policy and procedures.
Duties & Responsibilities
Data Entry Inventory record fixed assets and Non- Fixed assets
Data entry register, record and Maintains inventory accountability and control all fixed and non-fixed assets property
Tagging and making GRN (Goods & Services Receipt Note) for new purchased assets
Maintain inventory records deliveries, receiving, issuing, returning and keep up to date record of all the hotel’s assets
Monitors the property control system which includes moving, returning, issuing using standard forms as per the policy and procedures
Keeps up to date records of all lost, stolen and damaged items and report them on regular basis to dept. Manager
Prepare and maintain record of disposal assets for review and approval
Performs general office duties including inventory filling, hard and soft copy
Inventory Count & Property Management
With guidance of the dept. Manager, plan, schedule, organize and implement physical count of Fixed and Non Fixed assets of hotel’s property as per the policy
Prepare and provide final physical count report for fixed and non-fixed assets to dept. Manager
Find discrepancies during physical count, report and conduct inspection
Coordinate with finance manager on reconciliation process and adjustment process of fixed assets and other based on policy guideline
Print and prepare barcode/tag number for new purchased assets as necessary.
Arrange, organize assets in main store and other site stores with coordination of warehouse supervisor
Ensure that returning assets have all the necessary documents, return form or Loss and damaged form with approval
Report any discrepancy and illegal issues to dept. manager
Regularly physical count, spot check and update store inventory list
Check and respond to requests from staff and handle them for assets available in store
Assist dept. manager and warehouse staff on their daily activities and operation
To facilitate on maintenance schedules, for regular inspection and repairs of store equipment or returns.
Provide necessary inventory report as requested or required
Plan and prepare disposal list for auction and further process for approval
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