The main responsibilities of the Intern (HR & Administration Assistant) are:
Human Resources:
Assist the HR Officer in Recruitment and onboarding new staff
Assist the staff with the HRIS system set up and updating staff
Supporting staff wellbeing, facilitating effective access to health services as per medical insurance provisions
Assist the HR Officer on the employee development review (EDR) process – and end of probation reviews, as relevant – and ensuring satisfactory completion and filing of the same
Support effective leave planning
Support audit and update HR files
Procurement and Logistics
Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
Reconcile hotel, air tickets & taxi expense reports & requesting for payments.
Support event planning, including sourcing and booking venues and confirming attendance.
Assist in tracking monthly country logistics reports.
Maintain an updated assets register for DCA Kenya assets and support in managing the asset list in DCA ADMIND system.
Assist in management of Nairobi fleet
Assist in all administrative procurement.
Administration:
Work closely with Procurement and Logistics Officer & to ensure proper filing systems are maintained.
Managing office supplies and ordering new supplies as needed.
General office management duties to support Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time.
Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
Maintain inventory of office supplies and manage re-ordering processes.
Required Qualifications
Degree in Human Resources or other related field
Knowledge and prior experience (minimum of 1 year) of human resources, administrative, logistics procedures would be advantageous.
Good communications skills.
Excellent computer proficiency (Microsoft Office – particularly MS Word & Excel)
High level of motivation, integrity, and commitment.
Excellent planning and organisational skills, and ability to work with minimal supervision.
Good team player.
Excellent interpersonal skills and ability to manage sensitive and confidential information.
Apply via :
dca-1.career.emply.com
