Scope of Assignments
The specific duties and responsibilities will include;
Assist with day-to- day operations of the HR, Admin functions and duties at the Council
Assist in provide clerical and administrative support in the Human Resources Unit;
Assist in processing documentation and preparation of reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.);
Ensure easy access to HR Committee updates, reports, bills and ensuring that the relevant parties have updated information.
Assist in compiling Committee minutes and reports, and output from meetings;
Assist in any responsibility related to the Human Resource, Labour, and Social Welfare Committee;
Assist in convening and taking minutes for Human Resource, Labour, and Social Welfare Committee meetings;
Offering assistance and advice to file users on records management best practices;
Mail receipt from within and outside the Council of Governors;
Sorting, cross-refencing, folioing, and filing of correspondences and responses in accordance with COG indexing plan, and forwarding the same to marking officers for direction in file;
Weekly file tracing in the offices of action officers and recording;
Dispatch of all mail and maintenance of a tracing register after adherence to the required security grading;
Assist in welcoming and greeting guests, visitors, staff and the general public visiting the Council;
Assist in responding to questions from guests, visitors and the general public, and making appropriate referrals;
Assist in operating the telephone switch board, answering and redirecting all incoming telephone calls including answering all incoming caller’s inquiries appropriately;
Performing any other duty as assigned by supervisor.
Supervision
The Assignments will be task managed by the Council of Governors Human Resource and Administration Department, supervised by and reporting to the Head of Human Resource.
Duration of the assignment
The internship duration is for a period of six (6) months.
Required Qualifications
Have a Bachelors Degree in Human Resource and Administration ;
Certificate in Computer applications.
Experienced in undertaking comprehensive research;
Outstanding Interpersonal, analytical and communication skills;
Ability to follow deadlines, accuracy and attention to detail;
A high level of computer literacy and proficient in written and spoken English and
Kiswahili; and
Ability to work independently and as part of a team.
go to method of application »
Interested persons should send their CV with names and addresses of three referees and Cover letter to hrcog@cog.go.ke on or before Wednesday 22nd January, 2025, indicating the name of the position in the subject on the email
Apply via :
hrcog@cog.go.ke