Intern – DSS, Finance Management Support/Administration Assistant Intern – Public Information Intern – Administration

Responsibilities
Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.
Under the direct supervision of the Department of Safety and Security (office), the intern will
Assist with inventory management for procurement
Assist with data management and creation for HR and recruitment information
Reviews, records, distribute and/or processes mail and other documents and follows-up on impending actions.
Assist in photocopying and scanning and delivery of mail and document s within UN offices.
Performs general administrative tasks as directed, arrangements for meetings and other events, reservations, etc.), to include preparing and/or processing administrative requests/documents, Agendas etc.
Maintains files (both paper and electronic) and databases for work unit.
Assisting Inspectors with receiving and delivery of ground passes request forms for their action.
Assist in compiling and updating staff details ;
Dispatch letters and maintaining data as requested.
Updating and maintaining motor vehicle fuel and repair records
Assist in verifying security transport vouchers.
Carry out an other duties as necessary
Communication
Speaks and writes clearly and effectively
Listens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify, and exhibits interest in having two-way communication
Tailors language, tone, style and format to match the audience
Demonstrates openness in sharing information and keeping people informed
Teamwork
Works collaboratively with colleagues to achieve organizational goals
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
Places team agenda before personal agenda
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation
Considers all those to whom services are provided to be ‘clients ‘ and seeks to see things from clients’ point of view
Establishes and maintains productive partnerships with clients by gaining their trust and respect
Identifies clients’ needs and matches them to appropriate solutions
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
Keeps clients informed of progress or setbacks in projects
Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements
Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.
Be computer literate in standard software applications.
Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred area of study: 3rd Year Undergraduate – MBA/Information Technology/Data Management/HR/Administration
Work Experience
Applicants are not required to have professional work experience for participation in the programme.
Languages
English and French are the working languages of the United Nations Secretariat.
For this internship, fluency in oral and written English is required.
Knowledge of another UN language is desirable.
Assessment
Potential candidates will be contacted by hiring manager directly for further consideration.
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