Ref: FCI – HR-001-2018
Responsibilities
1. Account payables
Make payments to utilities and suppliers and maintain accounts for creditors
Enter all transactions into the accounting system (ERP) identify the proper account codes for each transaction.
Receive and process all invoices, expense reports and requests for payment.
Process statutory deductions of NSSF, NHIF and PAYE and remit as per set timelines.
Collect and verify timesheets, check for project codes and approvals.
Verify expense reports and ensure timely payment of travel advances / settlement of expenses
Ensure full verification and reconciliation of payables
2. Accounts Receivable
Assist in the billing and invoicing of donors and partners
Verify status of payments with clients and banks
Ensure full verification and reconciliation of receivables
3. Cash Management and Banking
Ensure that petty cash is managed efficiently and controls are observed
Verify petty cash vouchers and field expenses
Ensure full verification and reconciliation of bank statements
4. Audit, Annual Accounts and Tax Returns
Assist with tax computations and tax returns for all categories of tax.
Assist in financial and statutory reporting
Act as a custodian of accounting records, ledgers, revenues and operating expenses.
Assist in the preparation of the Fixed Asset Register and inventory control
Assist in preparation of accounts and other documentation for external audit.
Assist in internal audit process and compliance with administrative controls.
Ensure all taxation and legislative requirements are complied with at all times.
5. Project Support
Assist in preparation of project budgets
Provide project financial reports and statements to programme team as required
Assist project managers in the financial management of projects
Assist in the management of project assets
Requirements
A professional accounting qualification – CPA(K)
At least one years’ experiences in accounting
Demonstrated experience in Microsoft Packages (Outlook, Word, PowerPoint, Excel) and good report writing skills.
High proficient with proven analytical skills.
Demonstrated ability in financial statements analysis with attention to detail and accuracy.
Ability to work in a fast-paced, team-oriented environment while juggling and coordinating multiple/conflicting priorities and deadlines.
Good written and spoken English & Kiswahili.
Ability to integrate into a multi-cultural environment.
