ABOUT THE ROLE
The role of an Integrated Project Officer (IPO) will drive the day to day implementation of project/s in order to create real change for children, especially girls, against Plan Kenya’s strategic programme priorities. It will entail managing projects and sponsorship delivery at the Program Unit (PU), while ensuring a seamless integration and quality of both deliverables in line with the Country Strategy. The role will design, implement monitor and report on progress of project activities and sponsorship production in line with detailed implementation plan and sponsorship annual schedules. The role is intended to manage partnerships (county government, national NGOs, corporate agencies etc.) and sustain a working relationship with sponsored families and local partners to deliver quality and timely sponsorship communications accompanied with a demonstrated participation of sponsored families and benefitting from the diverse projects supported in the PUs.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Planning, Strategy and Policy (10%)
Ensure sponsorship and program work directly contributes to the outcomes for girls and young women are realised and that girls take lead in advocating for their rights
Design and implement projects that are gender transformative and aligned to the Country and Global strategies.
Promote children rights in sponsorship and ensure Plan’s policy on safeguarding the rights of children and young people is adhered to by all associates.
Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
Oversee sponsor visits as per Plan International policies.
Programme and Project Design, Implementation, Reporting and Influencing (30%)
Promote participation of children, girls and communities in project cycle to explore and challenge gender norms that do not advance gender equality.
Ensure sponsored families and community participation in the project design, planning and implementation.
Influence stakeholders to address the varied and complex root causes of the issues that impact girls’ lives.
Facilitate consultation, participation and feedback to the community in relation to Plan programs and policies.
Facilitate access to relevant and accurate information on the projects to sponsored families, government officers and other community stakeholders
Contribute to gender sensitive responses/intervention through continuous data collection during project implementation.
Timely consolidate/write and submit quality project periodic reports in line with the laid down donor requirements and Plan standards.
Profiling of the most Significant change stories on quarterly basis (Sharing and demonstrating impact).
Ensure the Project design processes encompasses all stakeholders, adopting tools (M&E Plan, Procurement Plan, Risk Assessment, for effective project delivery.
Working in Partnership and Resource Mobilisation (20%)
Continued active participation on flagged business development calls by providing necessary information to qualify proposals.
Management of partners to effectively support sponsorship processes and program delivery. Track and monitor contractual obligations of all partners. This includes ensuring compliance to child sponsorship commitments and achievement of KPIs.
Work closely with the sponsorship partners to ensure adequately skilled volunteers are recruited and performance managed as per monthly set targets.
Uphold the principles of Building Better Partnerships
Engage and maintain cordial stakeholder relationships throughout the project cycle for effective project delivery and achievement of sponsorship commitments.
Maintain a high level of external communication and contact at the community and county levels. This is to facilitate the implementation of the project and sponsorship activities effectively.
Build and strengthen working relations with local structures (local administration, schools among others) and ensure their participation and support to child sponsorship and other program activities.
Engage and influence different technical working groups at sub-county level.
Quality Improvement and Standards (15%)
Deliver timely and quality child sponsorship communications/products as per monthly and quarterly production schedules.
Operationalise procedures of data quality assurance during collection and submission of child sponsorship communications.
Ensure each sponsored child is tracked on yearly basis (to check on their wellbeing, education and health) and submit reports on quarterly basis.
Monitor and evaluate performance of child sponsorship partners as per signed agreements.
Work with the Program team and the M&E team in documenting project achievements and lessons learnt.
Enhance effective data storage of child sponsorship documents at field level.
Facilitate and coordinate joint reflection sessions with sponsored families, communities and other stakeholders to inform programming/improve on quality of interventions.
Financial Responsibility (10%)
Develop monthly activities and budget plans as per approved work plan and ensure all activities are on track with appropriate scheduling, quality and timelines.
Monitor expenditures by interventions and ensure compliance with approved budget and achieve over 90% spending status on a monthly basis.
Review expenditure reports on a monthly basis.
Risk Management (5%)
Develop risk assessments for all projects & sponsorship and put in place mechanisms to mitigate/manage the risks during the implementation phase.
Continually manage all safeguarding risks in both program and sponsorship.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Other duties (5%)
As assigned by the supervisor
LEADERSHIP COMPETENCIES
Courageous in taking a lead, focussed on Plan International’s purpose and making the most effective contribution within their own work context.
Behaves in line with Plan International values and safeguarding practices, inside and outside work.
Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
Honest and efficient in use of resources, including own time.
Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS MANAGEMENT COMPETENCIES
Understands Plan International in context, including its purpose, values and country strategy, and can communicate these to varied audiences, including how Plan International will deliver on its objectives.
Managing activities and resources including skills in project design, planning, monitoring and reporting
Managing people and information including skills in capacity assessment and coaching, communication skills, both speaking and writing, and digital working, including personal digital skills
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
A Bachelor’s degree in Social Sciences or Development Studies.
At least 3 years’ experience in project management in various thematic areas/child sponsorship programming and disaster risk management.
Demonstrable experience designing and managing gender transformative projects
At least 2 years’ experience managing partners
Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s
Minimum supervision
Motorcycle riding skills and experience to use it as a mode of transport during field assignments.
Qualifications/ experience desirable:
Strong report writing skills
Community facilitation, networking, partnership development and management skills
Good communication, negotiation and advocacy skills
Good interpersonal, relationship and team working
Conflict Management skills
Experience in humanitarian programming
Experience in program phase out management
Experience in working with coastal communities will be an added advantage
Apply via :
al.org
