Job Purpose:
To effectively and efficiently track, manage, and clear Import & Export Consignments as well as coordinate expatriate relocations in and out of the country.
Key responsibilities:
Financial Management
Source, select, and negotiate for the best rates on customs brokerage service on all imports. Ensuring correct clearing procedures and standards as per the Government of Kenya regulatory requirements.
Responsible for generating Purchase Orders, and GRNs for importation costs incurred and billed to us by clearing agents in accordance with PSCMD policies and procedures.
Manage the PSCMD receiving & documentation team.
Assist in managing and following up clearing agents on quick clearance of consignments both imports and exports to avoid demurrage and storage charges.
Administration
Meet with staff and suppliers to discuss any issues arising from either side and ensure there is a smooth relationship between the two.
Source for new suppliers that have better quality services and negotiate better prices.
Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about new customs regulations and import procedures.
Monitor and coordinate the consignments from the point of origin to the point of discharge.
Work our operations with suppliers, such as when and how each consignment should be cleared.
Quality Control
Evaluate suppliers based on price, quality, and delivery time.
Evaluate and monitor contracts to be sure that vendors supply comply with the terms and conditions of the contract and to determine the need for changes.
Ensure all permits from the relevant regulatory bodies such as PPB, NCK, and KMLTTB have been applied for and approved to facilitate smooth clearance.
Ensure SGS inspection.
Ensure correct duties/taxes are paid to KRA customs.
Plan and manage imports/exports.
Coordination
Co-ordinate all imports/exports with suppliers, clearing agents, regulatory bodies, and customs.
Support clearing agents with relevant documentation to facilitate clearance.
Coordinate with suppliers to ensure on-time delivery.
Monitor and coordinate deliveries of items between suppliers and clearing agents to ensure that all items are imported for each warehouse/site/store on time.
Co-ordinate receiving of shipment with the PSCMD receiving bay team.
Reporting
Maintain complete updated import/export records/data.
Maintain and review records of existing contracts.
Monitor the seamless flow of invoices to the documentation team.
Ensure compliance with institution policies, and procedures and conduct regular checks on the teams dealing with imports/exports to confirm their adherence to the same.
Qualifications, Experience and Skills required:
Business related University Degree.
Clearing & Forwarding Diploma from IATA accredited institution.
Membership to Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage
At least two years’ work experience in a related field/work environment
Ability to work in team
Excellent interpersonal and communication skills; Excellent customer service skills and customer focus
Ability to lift heavy boxes, climb and bend
Knowledge of warehousing/stocking
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