Job Overview
The Import / Export Coordinator will be in charge of all imports and export processes within the East Africa region to ensure timely delivery of finished goods to affiliate companies. The incumbent will work with global Shipping teams to ensure that commercial documents are accurately prepared and reflect destination country requirements and that HTS classification are correct, resolve discrepancies and, where possible, determine and implement process to prevent recurrence
Main Responsibilities
Assist vendors with preparation of commercial documents for first sale (international) transactions
Assemble details (document requirements, routing instructions, tariff codes, etc.) for first sale orders and furnish to vendors. Review final documents
Monitor shipments and Customs clearance. Communicate status, delays to appropriate parties
Resolve shipment issues, and possess the ability to determine when to escalate to management for resolution
Maintain Import and Export document files in accordance with Federal regulations and Company policy
Check availability of stock, process orders with global CS teams and follow up on back orders
Provide documentation to clearing agents for clearance on goods coming in
Follow up on documentation to transporter for cross border shipments
Consignment costing for landed cost factor determination
Communication with all 3PL providers(C&F agents, transporters etc.)
Obtain freight estimates from Freight Forwarders
Provide country requirements to Ecolab Sales Representatives for export
Any other duty as may be assigned by the line manager
Qualifications
University graduate in a business related course.
Min. 5 years’ experience in a related logistics/supply chain environment
Detail-oriented, organized, and able to prioritize tasks
Proficiency in Microsoft Office (primarily Excel and Word)
Ability to work independently
University degree or equivalent in supply chain management/procurement and logistics preferred
5 years Minimum prior supply chain experience preferred
Experience in other functional areas of Operations, including procurement and distribution preferred
