Role overview
AAS seeks a Human Resources & Operations Associate to join the HR & Operations department, the team responsible for people management at the AAS. He/She will assist with employee welfare, handling staffing including employee integration as well as separation and other operational issues within the AAS.
Duties and responsibilities
Provide clerical and administrative (operational) support to AAS employees
Compiling and updating employee records (hard and soft copies)
He/She will act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
Coordinate HR projects (meetings, training, surveys etc) and take minutes
Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
Deal with employee requests regarding human resources issues, rules, and regulations
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Uploading the (HRIS) data for accuracy and updating it from personnel files for completeness and accuracy ensuring employee database is updated
Collate required competency, experience and individual staff qualifications from the personnel files.
Reorganizing the staff files as directed and retagging in a retrievable manner.
Assist in scanning of the personnel documents that will be used in the document management system (DMS) currently being implemented by ICT
Updating the staff files with all the DocuSign Documents and Other Documents.
Updating the AAS staff Master List to ensure completeness and accuracy
Updating the AAS Master Leave Register ensuring accuracy.
Any other duties that may be assigned to you.
Qualifications and competencies
Bachelor’s degree in Commerce, Business Management/Administration with a bias in Human Resources or related (essential).
2 years of experience as an HR assistant (essential).
Exposure to Employment law and employment equity regulations.
Effective HR administration and people management skills.
Exposure to payroll practices.
Full understanding of HR functions and best practices.
Excellent interpersonal, written and verbal communication skills.
Works well under pressure and meets tight deadlines.
Highly computer literate with capability in email, MS Office and related business and communication tools.
Fantastic organizational and time management skills.
Strong decision-making and problem-solving skills.
Meticulous attention to detail.
Ability to accurately follow instructions.
The successful candidate will be engaged full time (40 hours/week) for a period of 6 months working at the AAS offices in Nairobi, Kenya. Interested candidates are encouraged to submit their application and include: one-page cover letter, curriculum vitae/resume. Applications should be sent to recruitment@aasciences.africa with the subject ‘HR & Operations Associate by 13 May 2022. Only shortlisted candidates will be contacted.
Apply via :
recruitment@aasciences.afri
