Job Description (Roles and Responsibilities)
Reporting to the Human Resources Manager, the Human Resources Officer (HRO) will provide compensation and benefits services to all Locally Engaged Staff (LE) /Staff Appointed In Country (SAIC) in ensuring a properly managed local staff medical and WIBA contract, preparation of staff pay and benefits, maintenance of accurate staff records and preparation of regular reports.Roles and responsibilities:
Compensation and Benefits
Point of contact for the Locally Engaged (LE) and Staff Appointed In Country (SAIC) staff insurance (medical and WIBA) in liaison with the Insurance Brokers on individual member issues
Timely enrolment of all local staff on staff insurance (medical and WIBA) and deletion upon exit
Administration of pension benefits for LE/SAIC staff in liaison with the pension administrator
Perform all HR payroll functions, collating payroll paperwork ahead of 100% check by HR Manager;
Provide coordination and secretarial support to the 1HMG committee
Administrative tasks:
Track new staff arrivals and departures, changes in LE contractual circumstances and facilitate sign off and communication to the Regional HR Hub in Pretoria
Maintenance of updated employee files, commission regular file audit and updating of all LE/SAIC HR records
Liaise with HR Hub and Line Managers in tracking contract end dates
Prepare and present monthly staff information reports including staff lists, bi-monthly Headcount report for presentation to the Post Operations Board and other various audiences
Update and circulate next of kin details every six months
Ensure timely processing of all invoices relating to staff insurance and HR related legal and training expenses
Act as Prism HR Administrator for locally engaged staff
Facilitate exit procedures and off boarding for staff
Essential qualifications, skills and experience
Holder of a practicing/membership certificate from IHRM
Holder of a Bachelor degree in social sciences, Human Resources Management or equivalent
3-5 years’ experience as an HR generalist
Desirable qualifications, skills and experience
Completion of CHRP Part 1 Level 2
Extensive experience of developing good working relationships with key stakeholders at all levels
Excellent IT skills (a working knowledge of Microsoft Excel and Word is essential)
Good oral and written communication skills, attention to detail and initiative
Required competencies
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
