Department: Human Resource & Administration
Reporting To: Head of Human Resources and Administration
Duty Station: Kenya
Application Start Date: 12th March 2021
Application Closing Date: Open
About this job:
Tugende’s ongoing rapid growth creates immense opportunities for innovation, improvement alongside the expansion of core business streams. Because the core business is growing so quickly, the Human Resource Department has the challenge and privilege of providing fast and effective support to Tugende as a whole. This includes ensuring Tugende has the right people, at the right time, and that all employees have a rewarding work experience while contributing to Tugende’s overall mission of helping people help themselves.
The principal functions of the Human Resource Manager will be:
To provide leadership and technical support for strategic Talent planning and acquisition
Support Talent performance, learning, and Growth
HR- Policy Review, Development, and Legal Compliance
Contributing to the successful delivery of all HR departmental initiatives/projects
The key responsibilities include:
Talent Planning and Acquisition: Responsible for developing, defining, and implementing short and long term company annual manpower plans;
Undertake and analyze manpower productivity and workforce measurement within the entire organization.
Work closely with departmental/ functional heads to understand their staffing requirements and make relevant recommendations.
Create and monitor manpower and workforce planning models.
Create annual recruitment plans based on current headcount, business strategy, and budgets that feed into the annual Human Resource work plan.
Talent Acquisition: Develop long-term effective recruiting strategies and nurture trusting relationships with potential hires, create strong talent pipelines for our company’s current and future hiring needs.
Work with department heads to develop and refine job descriptions, announcements, post advertisements internally, on social media, and with other external recruitment agencies.
Work with head of departments to develop assessment tools such as test questions, case studies, and rating standards within established procedures
Support the hiring managers with the review of online applications, evaluation of qualifications of both internal and external candidates, conducting interviews to analyze candidate experience and fit, and developing shortlists of potential candidates.
Ensure reference checks and background checks of selected candidates, are completed as required to inform hiring decisions.
Recommend system improvements to current recruitment processes to ensure streamlined, cost-effective, and high-quality services.
Track application flows and maintains a pipeline of qualified candidates for future consideration.
Conduct informational interviews with potential candidates. Solicit and prioritize internal referrals.
Develop and foster long-term relationships with past applicants and potential candidates on social media (Facebook, Linkedin, etc)
Develop tools for enabling a smooth on-boarding process for new employees, and monitor the orientation process to confirm adherence to the orientation programs
Conduct training for managers and other staff involved in the recruitment and selection process with regard to interviewing skills and ethical codes of conduct.
Develop talent acquisition metrics to monitor the talent acquisition agenda, produce talent acquisition reports, and identify areas of improvement in recruitment and selection processes.
Talent Learning and Growth
Build a comprehensive learning and development model for Tugende to support growth.
Develop processes, policies, and strategies to support the delivery of Learning & development initiatives
Project future training needs based on both the business requirements, changes, and head of department recommendations.
Develop and implement leadership and competence enhancement programs in line with identified behavioral competence gaps
Develop a structural process for the identification and analysis of learning and development needs, to ensure that performance gaps or skills gaps are addressed effectively.
Co-ordinate financial planning, recording, and reporting of all learning and development activities in order to ensure budget management
Conduct needs assessment to develop and avail business L&D interventions.
Evaluates the impact of L&D on performance and behavior improvements in order to provide recommendations for future actions.
Develop and coordinate the production of Learning and Development Content for the different departments or function units
Ensure quality induction on the organization’s processes & systems to ease new joiners into their functions
Update and maintain trackers and databases on Learning and Development initiatives
Provide regular progress reports on various learning initiatives
Policy development, Implementation, and Compliance
Provide an effective and dedicated HR advisory service to employees in relation to absence, health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters
Assist in the communication, interpretation, and upkeep of HR-manual, employee directory, and organizational chart, and contributes to the development of policies
Suggest new procedures and policies to continually improve the efficiency of the HR department and organization as a whole, and to improve the employee experience
Participate in both the HR department and organizational process audits
Maintain the work structure by updating job requirements and job descriptions for all positions as necessary
Ensures legal compliance with applicable employment laws by monitoring and implementing applicable human resource requirements and policies; conducting investigations; maintaining records.
Coaches and trains managers in their communication, feedback, recognition, discipline management, and interaction responsibilities with the employees who report to them.
Review employee feedback through the company’s complaint procedure and conduct investigations when required.
Manage the administrative details of the Disciplinary Committee activities including the required paperwork, investigative report analysis, and communication of the disciplinary decision out-put to the respective parties.
Monitor the Performance evaluation reviews
Review and update performance evaluation procedures, guidelines, documents, and training material.
Follows up on performance evaluation recommendations including monitoring staff on Performance Improvement Plans
Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; hearing and resolving employee grievances; counseling employees and supervisors
Support/facilitate performance-related training/ coaching including evaluation tools & forms
Data management and Human Resource Information Systems administration
Review trends and people analytics to drive business strategy decisions
Conduct research and analyze industry-wide publications for benchmarking a variety of HR metrics
Maintain employee files and records in electronic and paper form
Maintain all system securities and cost details
Ensure all employee records are maintained and updated with new information or changes in employment status
Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records.
Administration Coordination
Manage the employee benefits programs including the providers and brokers engagements e.g. Medical insurance, GPA/ WIBA, Study support, etc
Manage and follow-up applications for travel visas, work permits, etc
Manage the HR departmental budget
Manage the budgets and logistics for all the staff engagement activities
NOTE: This job description gives a general guideline, and therefore does not include an exhaustive list of all duties and responsibilities undertaken by jobholders of this position as it can be changed/amended/add other duties to the job holder of this position from time to time.
Requirements
Technical (knowledge and skills):
MUST have strong analytic, statistical & database management, advanced excel, report-making skills, and Microsoft packages i.e Word, Excel, PowerPoint, and Google suites.
MUST have proficiency in using an HR management system.
Knowledge of Applicant Tracking Systems (ATS) for recruitment.
Strong knowledge of Labor regulations and employment equity.
Understanding of general human resources policies & procedures and best practices.
Excellent written and verbal communication skills.
Works well under pressure and meets tight deadlines.
Fantastic organizational and time management skills.
Meticulous attention to detail.
Solid problem-solving and team management abilities.
Outstanding interpersonal skills, ethics, and cultural awareness.
Qualification and Work Experience:
The applicant should possess an advanced degree in Human Resource Management, Industrial/ Organizational Psychology, Business Psychology, or any other related field.
Minimum of 5- years working as a Human Resource Manager in a large established busy organization.
Membership to HR professional body such as (MCIPD, SHRM, etc is an added advantage
Personal Attributes and Abilities:
Innovation: Develops new, better, or significantly different ideas, methods, solutions, or initiatives within your role that result in the improvement of the departmental output and Tugende as a company.
Accountability: Holds self and others accountable for all work activities, research, and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for the departmental success.
Service Excellence: Knowledge of and ability to put into action customer service concepts, processes, and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
Planning and Organizing: Develops clear goals that are consistent with agreed-upon strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate time and resources for completing work; foresees risks and allows for contingencies when planning; and monitors and adjusts plans and actions as necessary.
Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across departments/units in a constructive and collaborative manner.
Effective Oral and Written Communication: Understands effective communication concepts, tools, and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Professionalism and maintaining the Tugende Employer Brand: Maintains professionalism when corresponding and negotiating with partners/suppliers. In addition, being Empathetic and personable when dealing with applicants.
Positive Attitude: main a mindset of “getting things done” and finding satisfaction in developing sustainable long-term solutions at all times.
Flexible and resilient: Willingness to travel, flexible schedule and work hours, seek direct feedback, and see every challenge as an opportunity to grow.
Soft skills that align with Tugende core values
The successful candidate must embrace our shared values at Tugende as a whole:
We operate with empathy and understanding for everyone (Including; Coach and cheerleader, Dignity, Highly approachable, and Exceptional customer experience; prioritize the customer’s experience)
We are solutions-oriented (Including; Courage Being proactive, Operational excellence, and Follow-through and ownership)
We are always growing (Including; Learning, Innovating, and striving to improve, Meritocracy; provides opportunity based on merit)
We have integrity in all decisions (Including; Fair / honest, Good judgment, Critical thinking)
We work as a team (Including; being Humble, Dependable, and Supportive)
Benefits
What will you gain?
Career Trajectory: This is a senior role with significant potential to grow as the company and the Human Resource Department grows. The person in this role can be promoted to Head of Human Resources, HR Regional Business Support Manager, Chief of Staff, will get the opportunity to manage HR projects in the East African region and work with great people across multiple countries and teams
Learning Points: In this position, you will be able to promote a business culture that employees can buy into so that they become more motivated and work more passionately to make Tugende a success, boost your knowledge and understanding of modern human resource principles and practices. Learn more on how to manage key HR- functions and legal legislation compliance in the East African region. Master the skills of stakeholder engagement/ management in a dynamic environment, communication, Interpersonal, multitasking, and planning skills that are useful and transferable to so many jobs within Tugende and other organizations and learn how to do research and different information delivery styles (e.g. the difference in the delivery of information to Senior Management and Direct reports)
Meaningful Work: Tugende’s work gives entrepreneurs the tools to earn a living for themselves and their families. We are helping people take control of their economic future and move up the economic ladder. Help be part of this movement!
Great Team: Tugende has a smart, fun, and growing team of 520+ Employees. We take our work seriously, but love to joke and have fun. We regularly have fully-paid, voluntary team outings, as well as fun parties for our clients. Our headquarters are in Kampala, and we also have offices in Eastern and Western Uganda.
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