Human Resources Assistant

Responsibilities
Recruitment and Placement
Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
Assists in organizing and coordinating competitive recruitment examinations.
Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
Reviews and processes personnel actions through Umoja.
Advises staff on visa matters.
Administration of Entitlements
Reviews and processes requests for entitlements, allowances and benefits in line with staff rules, policies and regulations;
Process education grant advances and claims in line with staff rules in timely manner;
Provide efficient and timely on-boarding and off-boarding services;
Process Service Requests received and provide quality and timely feedback to clients;
Provide efficient and timely induction to new comers and briefing on separation formalities for staff leaving the organization;
Staff Development and Career Support Training
Assists in the organization and conducts of training courses and workshops;
Provides logistics and administrative support to trainers.
Classification
Assists in reviewing and processing requests for classification.
Provides advice and answers general queries on classification procedures and processes.
General
Conducts exit interviews for separating staff and assists him/her in final arrangements.
Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
Prepares written response to queries concerning HR related matters.
Trains and provides supervision to new and lower-level staff in the unit.
Performs other duties as required.
Competencies
PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters, the Global General Service Test (GGST) or an equivalent locally-administered test at Offices Away.