Job description
Job Purpose
The HR Assistant position provides an effective, efficient, accurate and professional HR service covering full administrative and support to the HR department. They are also responsible for human resources information including electronic and paper based record keeping,
Main Responsibilities
Data base maintenance – For all incoming applications and CV’S and availing them when required, management of staff data
Data related to confirmation dates, end of contracts and staffing changes for all the months and preparation of related periodic reports.
Establish and maintain employees’ data including personal files and other related records
Coordinate recruitment and selection; schedule interviews, make arrangements for interviews including preparing interview packs, pre-employment medical coordination.
Ensure that all new staff members submit all their required information and/or documents to facilitate the opening of a file.
Compose and distribute general correspondence from Human Resources e.g. references, transfers, visa letters and changes of reporting line.
Sub ledgers processing for new staff in liaison with payroll team.
Provide support to L&D in relation to L&D events, e.g. invitations, room bookings, provision of training documents, payment of suppliers and recording of attendees.
General administration of the department.
Registration of new employees to various the medical scheme and updating the various data bases including processing staff badges for all employees
Provide education to staff on the medical scheme while monitoring compliance before registration or deregistration
Administer the addition of new staff/dependants and deletion of exits from the scheme
Co-ordinate with the medical administrator the deletion of over age dependants.
