Duties And Responsibilities
Assist with the recruitment process by obtaining requisitions for vacant positions within the program for National and Incentive staff, place adverts, develop shortlists in collaboration with hiring manager and Senior Human Resource Officer as well as conduct interviews.
Prepare onboarding process for newly employed staff.
Monitor the probationary period for the new staff and ensure that supervisors take them through the probationary review process.
Monitor, track and record all staff movements and changes monthly and submit the report to Finance department for payroll input.
In collaboration with the Senior HR & Liaison Officer, ensure all staff are incorporated in the various staff benefits – Medical scheme, Group life cover, medical evacuation scheme and facilitate member benefit education from time to time.
Coordinate performance management process at the program level to ensure all staff have been appraised and actions taken based on the recommendations given.
Monitor end of contracts for all staff and provide updates to facilitate necessary action and procedures such as notifications on end of contract, renewal, separation or other as necessary.
Facilitate staff disciplinary matters and ensure LWF procedures and legal statutes are adhered to in the process.
In collaboration with various departments and in consultation with the Area Manager, facilitate planning, developing and implementation of relevant staff development and training programs for capacity building. build staff capacity.
Monitor and develop systems that ensure the work environment is safe for the employees and that safety guidelines are adhered to including but not limited to having a Health and Safety Committee is in place and that staff are duly trained as necessary as fire marshals etc.
Attending to daily staff queries and making sure staff are assisted to sort personal issues through coaching and mentorship so that they can attain their full potential.
Engage casual compound cleaners and prepare all engagement and payment details as per casual engagement policy.
Ensure that offices and staff quarters are maintained in a habitable state and that all repairs are carried out as necessary.
Facilitate flight bookings for staff as the proceed on leave and R&R as well as visitors.
Facilitate booking of accommodation as appropriate to visitors on mission.
Ensure the generators in all compounds are working and address any challenges that may be arising with close liaison with the Plant Mechanic.
Qualifications And Experience
Bachelor’s degree in Human Resources or related field
Demonstrable work experience in human resource management with at least 5 years work experience in humanitarian and development organization.
Member of the Institute of Human Resource Management
Higher Diploma in HR or (CHRP-K) Part 2 qualifications
NGO experience is an added advertage
COMPETENCIES
Hands-on knowledge of Kenya Labour laws and Human Resources Best Practices
Interpersonal and problem-solving skills
Communication and good listening skills
A team player with high degree of initiative, flexibility and tolerance
A person of high integrity that will model LWF/WS Kenya Somali Program core values:
Dignity and justice
Compassion and commitment
Respect for diversity
Inclusion and participation
Transparency and accountability
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