Main Responsibilities
Manage data entry and profiling, including employment records, status changes (appointments, probation, promotions, transfers, separations, confirmations, end of contracts, and staffing changes), and prepare related reports.
Prepare the monthly payroll and ensure all statutory deduction reports are forwarded to the finance department for payment by the 5th of every month.
Manage all types of leave (study, annual, paternity, compassionate) for the entire institution, including branches, leave schedules, and administration.
Provide general clerical and administrative support to the HR division, including drafting letters, memoranda, and reports related to human resource programs.
Ensure all staff have up-to-date job descriptions and that their files are properly maintained in safe custody.
Perform general office support duties, including making copies, maintaining calendars, sorting and distributing mail, and ordering office supplies.
Assist in analyzing staff needs and performance reports, including appraisals, training needs assessments, and performance improvement plans.
Coordinate with medical providers to ensure KIM employees are covered and receive their medical cards.
Assist in developing, communicating, and enforcing the Institute’s policies, procedures, and code of ethics to ensure ethical practices among staff and stakeholders.
Key Performance Indicators
Accuracy of HR records.
Effective administration of the HR registry/database (HRIS).
Compliance with HR policies.
Conducting skills audits.
Efficient payroll management.
Proper records management.
Key Skills and Competencies
Knowledge of Enterprise Resource Planning (ERP).
Computer literacy.
Knowledge and Experience Required
Bachelor’s degree in Human Resource from a recognized university.
Two (2) years of relevant experience.
Membership in the Institute of Human Resource Management (IHRM).
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