The position will be responsible for coordinating overall administration of the department which a conducive working environment, data management, leave management and general cleanliness of the office.
KEY RESPONSIBILITIES OF THE JOB
Data management and profiling by entering and updating employment and status-change data including appointments, probation, promotions, transfers, separations, confirmation dates, end of contracts and staffing changes for all the months and preparation of related periodic reports.
Preparation of monthly payroll and ensure that all statutory deductions reports are forwarded to finance department for payment by the 5 th of every month.
Manage all types of leave i.e. study, annual, paternity, and compassionate for the entire institution including the branches, leave schedules and leave administration for all staff.
Provide general clerical and administrative support to the Human Resources Division; compose and type letters, memoranda, and other correspondence related to assigned human resources programs and activities; prepare a variety of reports including technical reports and status reports pertaining to human resource management program.
Assist in ensuring that all staff have up to date Job Descriptions and their files are neat and tidy, up to date and properly kept in safe custody.
Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, time-stamping, logging, and distributing incoming and outgoing correspondence and packages and order office supplies.
Assist in analyzing staff needs and performance reports include appraisal, training needs analysis and general performance of employee including PIP.
Follow up with medical providers for KIM employees ensure they are covered and issue them with medical cards.
Process staff badges for all employees including new employees.
Assist in the development, communication and enforcement of the Institute’s policies, procedures and code of ethics to govern staff and stakeholders on ethical practices of the Institute.
KEY SKILLS AND COMPETENCIES
Accuracy of HR records
Effective administration of HR Registry -database/HRIS
Compliance with HR Policies
Skills Audit
Payroll
Records Management
Knowledge of Enterprise Resource Planning
Computer literacy
KNOWLEDGE AND EXPERIENCE REQUIRED
Two (2) years’ of relevant experience
Bachelor’s degree in Human Resource from a recognised institution
Member of IHRM.
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