Job Description
The Human Resource Officer is responsible for the overall delivery of quality services to IRC staff members as regards personnel administration, salary and benefits administration, recruitment, field support and employee relations.
Key Tasks.
Personnel Administration
Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource Manager in ensuring employee adherence.
Assist the HR Manager in the interpretation and implementation of the full range of IRC’s policies and procedures.
Ensure personnel files are complete and assure adherence to highest level of confidentiality.
Maintain updated job description database.
Ensure timely submission of monthly timesheets.
Close and archive personnel files on timely basis.
Maintain the HR Information System.
Recruitment
Assist in the recruitment processes ensuring compliance to hiring policies and procedures, and that best practice are followed and documented.
Vacancy posting in internal and external media as appropriate.
Conduct interviews and provide interview outcome summary.
Liaison with potential candidates and assemble required documentation.
Maintain tracking system of the recruitment process and compile monthly report on recruitment.
Conduct orientation of new staff.
Contract Management
Monitor expiry of staff contracts and advise the HRM on timely basis.
Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.
Prepare monthly staff list.
Leave Management
Maintain master leave database and ensure timely update of leave forms, in close coordination with field locations.
Ensure complete documentation for all staff movement.
Track leave, R&R, and business days in Nairobi in coordination with Field Coordinators.
Separation Process
Coordinate the exit process and ensure finalization of all procedures within one month.
Ensure timely deletion of staff from insurance benefits.
Preparation of employee final dues.
Staff training and Development
Facilitate all requests for staff training as approved in Annual Training Plan and maintain database of trainings attended.
Field Support
Provide technical support and supervision to field HR & administration staff. Act as the primary liaison focal point for all procedural issues.
Provide support to field locations with systems and procedures for smooth implementation of IRC policies and procedures.
Make monitoring visits to field locations at least on quarterly basis to facilitate trainings and observations of internal controls in field locations.
Compile monthly reports from field locations for submission to HRM. Compile and submit monthly HR report.
Qualifications
A bachelor’s degree in business administration, Business Management or HR Management.
At least 5 years’ experience in personnel administration, preferably with a development or humanitarian international organization.
Strong interpersonal skills and ability to communicate clearly, coupled with ability to influence, advise, and train on human resource issues, and act as an agent of change.
Demonstrated people skills.
Good writing and organizational skills
Excellent computer skills and experience working with payroll packages.
Cultural and diversity sensitivity, commitment, and an understanding of the values of IRC and the principles of equal opportunities.
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