The Human Resource Assistant (HRA) will support in the day-to-day HR operations, focusing on employee relations, recruitment, onboarding, payroll, and administrative duties. The HRA will work to ensure that HR functions run smoothly, contributing to a positive work environment and helping achieve the camp’s goals.
Key Responsibilities:
Recruitment and Onboarding:
Assist in the recruitment process, including job postings, screening resumes, and coordinating interviews.
Support the onboarding process for new employees, ensuring all necessary documentation is completed and filed.
Conduct orientation sessions for new staff members.
Employee Relations:
Serve as a point of contact for employees regarding HR-related inquiries.
Support in handling employee concerns, grievances, and disciplinary actions in collaboration with the SHRA.
Foster positive employee relations and work culture at the camp.
Payroll and Benefits Administration:
Assist in the preparation of payroll, ensuring accuracy in timekeeping and processing.
Handle employee benefits administration, including leave management and statutory deductions.
Maintain records of attendance, absences, and leave balances.
HR Compliance and Record Keeping:
Ensure all employee records are up-to-date and compliant with Kenyan labor laws and camp policies.
Assist in drafting and updating HR policies and procedures.
Keep track of employee contracts, renewals, and terminations.
Performance Management:
Support in the performance appraisal process, including collecting and organizing employee evaluations.
Assist in implementing Performance Improvement Plans (PIPs) for underperforming employees.
Training and Development:
Coordinate employee training programs, including identifying training needs and scheduling sessions.
Keep records of employee training and certifications.
HR Reporting:
Prepare regular HR reports, including headcount, turnover, and other key HR metrics.
Provide insights and data to support management decisions.
Administrative Duties:
Assist with day-to-day office operations, including managing HR-related correspondence and filing.
Coordinate staff meetings, including scheduling, preparing agendas, and taking minutes.
Manage HR supplies and maintain inventory.
Qualifications:
Education: Diploma or degree in Human Resource Management, Business Administration, or a related field.
Experience: At least 2 years of experience in an HR role, preferably in the hospitality or service industry.
Skills:
Strong understanding of Kenyan labor laws and HR best practices.
Excellent communication and interpersonal skills.
Proficiency in MS Office (Word, Excel, PowerPoint).
Strong organizational skills and attention to detail.
Ability to handle confidential information with discretion.
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