Position Summary
The HR department supports IPA Kenya functions by ensuring that the organization takes care of our most important resource i.e. our people. The HR department is responsible for recruitment and selection, compensation and benefits management, performance management, learning and development, and employee relations etc.
The Human Resource Assistant, under the general supervision of the Associate Human Resource Manager and within the limits of Innovations for Poverty Action-Kenya policies and procedures, helps coordinate and facilitate the Human Resource Department activities, functions and processes. Below is a list of the general duties and responsibilities of the Human Resource Assistant, to be carried out as needed according to the determination of the Associate Human Resource Manager.
Responsibilities
Recruitment and selection
Maintain a database of job postings made by IPA within a month for national jobs.
In consultation with the Associate HR Manager coordinate shortlisting of qualified applicants according to pre-specified criteria provided by hiring managers.
Schedule and organize interviews
Inform unsuccessful applicants officially through email
Onboarding & Orientation
Facilitate induction of new staff
Support the planning and scheduling of orientation for new hires to discuss IPAK’s policies
Contract Management
Preparing. monitoring. and renewing of staff contracts
Notify relevant managers of the approaching end of a contract and follow up with renewals as instructed by managers
Performance Reviews
Ensure that all performance plans and appraisal forms are filed in all respective staff files
Leave and timesheet management
Ensure monthly database update of stat leave/sick leave balances within a stipulated time frame
Assist in tracking absenteeism within the projects.
Ensure that all staff taking leave vacation have the required approvals from their supervisors
Monitor all the Maternitv / Paternitv leave cases within projects.
Periodically remind staff within the project through their immediate supervisors to use leave days during the year to avoid carrying forward of leave days
Work hand in hand with the Associate Human Resource Manager to ensure that timesheets are timely submitted and assist where need be.
Database & Personnel File Maintenance
Ensure that the staff database is updated with all relevant information required and that inactive staff is captured separately
Ensure alas documents are scanned and saved on ох
Ensure stair files are labeled clearly and arranged in accordance with staff numbers.
Other
Carry out other duties as shall be assigned from time to time by the HRM and AssocIate HRM as part of IPAK daily activities
Qualifications
Bachelor’s degree in human resource management or any other business-related course.
Higher National Diploma in Human Resource Management or its equivalent.
CHRP certified or enrolled
Must be a member of IHRM in good standing.
3 years of HR experience in a similar position. preferably in the NGO context
Good oral and written communication skills.
Excellent organizational skills.
Familiarity with Kenya labor laws.
A strong team player and committed to diversity, equal opportunity, and capacity building.
Ability to work under pressure and meet deadlines.
Previous experience in providing remote support is highly desirable.
Ability to operate in a dynamic environment and communicate with various levels of staff.
Possession of a strong degree of integrity, including the ability to appropriately handle confidential information.
Well organized and keen to detail
Proficiency in MS suite
Willingness to travel across IPAK field offices in Kenya.
Reports to
Associate Human Resource Manager
Apply via :
workforcenow.adp.com
