Duties and Responsibilities
I. Human Resource Management
Manage and drive the key pillars of HR in close coordination with the Marking and Admin. Manager
Recruitment & Induction; Job Roles & Organizational Structure; Remuneration & Reward
Performance Management; Training, Development & Motivation
Administrative HRM: Contract, Insurance, SACCO & Leave Management
Be the direct contact person internal on all matters H.R on behalf of the Company in consultation with the Marking and Admin. Manager
Drive the continual documentation and updating of all HR processes including required Data forms etc
II. Office Administration
Take overall ownership of the smooth running of the office
Procurement; assist in performing, monitoring and control of the procurement process in liaison with Finance department; maintaining supplies record, re-order levels coordination deliveries and liaising with finance Department on payment matters.
Contract management; negotiating, drafting, maintaining and monitoring all supplier/service provider contracts
Coordination and liaison with relevant service providers to ensure smooth running of office including internet, utilities etc
Ensure organization and maintenance of office records in both paper and electronic format;
Oversee distribution incoming and outgoing correspondence / deliveries
Oversee the maintenance of communal office facilities and equipment
Manage all office vehicle records, transport and messenger services including preparing monthly analysis of trips and costs and advising on efficiencies to be made
Supervise interns.
III. Meeting & Event Management
Coordinate all company internal and external events, meetings, seminars, workshops and other events including travel and accommodation arrangements for the CEO, board members, consultants and staff as required.
Manage all transport and logistics with support from Administrative Assistant; all staff travel; book and issue staff with taxi vouchers, tickets for flights, hotel accommodation vouchers, prompt processing of visa to facilitate staff travel and effective monitoring of Travel expenditure
Minimum Requirements
Minimum of a Higher Diploma in social sciences (Human resource management, Sociology or equivalent) or business administration. A Bachelors will also be considered
Additional professional courses a MUST in relevant fields.
Minimum of 3 years’ experience in a human resource management/administration role preferably in a consultancy firm
Computer literate, highly proficient in Microsoft Office, particularly Word and Excel as well as an aptitude to learn other in-house programs
Ability to develop productive working and interpersonal relationships, including team, negotiation and conflict handling skills.
Demonstrated drive, proactivity and integrity
Ability to communicate effectively (Oral and written skill)
A high level of attention to fine detail
Ability and commitment to working in a team environment
Proven experience and versatility in coordinating multiple assignment and demanding schedules.
An ability to work quickly and effectively under pressure and to tight deadlines
An ability to motivate others to deliver on their roles
Excellent organizational skills and ability to work independently
