Duty Station: Kakuma/ Kalobeyei
Reports to: Program Coordinator
Primary purpose:
Responsible for general administration work in the areas of Personnel management, Performance Management and staff Development that are necessary to maintain a skilled and competent workforce at field level.
Tasks and duties
Maintain an up to date asset register and inventory.
Ensure proper use and maintenance of office equipment such as computers, printers, cameras, generators, etc.
Ensure that all organizational assets are insured and that all policies are up to-date.
Ensure that the office is clean, safe and secure through effective supervision of the administrative staff.
Manage staff leave plans and ensure timely submission of time sheets
Develop and ensure effective implementation of the personal work plans for Admin department staff.
Ensure proper documentation of administrative processes.
Implement FCA’s HR systems and procedures
Ensure adherence to FCA policies and the national labor law in all processes and procedures
Assist in staff recruitment and exits, introductions, orientation, trainings, staff benefits schemes etc.
Provide advice in personnel conflicts/processes when relevant
Ensure that staff records in the office in the area of operation are up to date and filed appropriately
Responsible for implementation of FCA’s occupation health
Provide guidance and implement grievance and disciplinary procedures
In liaison with the line managers and supervisors ensure that performance appraisals and other tools/processes of performance management are effectively carried out in time
Qualifications
A Bachelors Degree in Human Resources Management or related discipline like Social Sciences, Social Work and Social Administration, Public Administration, etc.
Excellent planning and organizational skills
Strong analytical and problem solving skills
Good communication, facilitation and presentation skills. Strong interpersonal skills and high level of integrity
Computer literacy
The position involves making timely decision under pressure and also involves high level of integrity, due to care and caution
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