KeyResponsibilitiesand Duties:
Human Resource
People Manager of the organization. Develop, review and implement all HR management tools through the employee lifecycle from recruitment to offboarding.
Drive employee engagement initiatives including regular surveys.
Plan and coordinate recruitment processes.
Ensure proper onboarding of all staff in the organization.
Develop training schedules and ensure capacity building across the organization. opportunities for internal external capacity building. appraisals
Manage HAART staff leave records and ensure that leave requests are submitted and filed.
Ensure proper management of payroll and administration of staff benefits and allowances.
Ensure all staff statutory deductions are submitted promptly.
Manage, with the SMT support disciplinary and grievances handling process.
Administer the performance system for HAART.
Ensure proper records management including management of staff files.
Manage all related HR communications especially the HR email account.
Review and enhance internal HR manuals and policies.
Ensure safety and security requirements as per Kenyan law and HAART policies are implemented.
Ensure compliance to the Kenyan Labor Law.
Administration:
Supervise proper management of organizational assets and office maintenance.
In charge of / supervise all administrative aspects of the organization.
Ensure travel management is being processed in alignment with procurement.
Supervise proper stock keeping management.
Financial reporting and budgeting
Oversight of the overall process of financial transactions
Coordinate, monitor and review regular internal organizational budget development and expenditures as well as external donor budgets In line with policies and guidelines.
Ensure timely provision of accurate monthly financial reports, both internally for the management as well as externally for the donors requirements.
Supervise the financial team in making payments, bank reconciliation process and petty cash management.
Implement the recommendations from internal and external auditors.
Ensure strict adherence to HAART procurement guidelines.
Being member of SMT
Supervise and lead the Finance Team
Participate in SMT’s meetings, deliberations and decision making
Represent the organization on different forums
Essential criteria & qualification:
University degree in HR, or related field.
Be a member of IHRM/ pursuing CHRP-K
At least 5 years’ experience with similar responsibilities.
Fluency in English and Kiswahili (both oral and written).
Strong computer skills and experience working with accounting software.
Experience liaising with a range of stakeholders regarding financial and administrative issues.
Excellent interpersonal skills and ability to work in a team.
Ability to work independently, prioritize tasks and to take initiative.
Strong attention to detail and problem-solving skills.
Honest, meticulous, responsible and well organized.
Strong work ethic and commitment to financial accountability and transparency.
Finance knowledge (for example CPA (2) or equivalent) is an added advantage.
Experience working with a non-governmental sector will be an advantage.
Qualified candidates are invited to send one PDF of their cover letter, CV, contact information for 3 references and salary expectations to hr@haartkenya.org using “HR Finance and Administration Manager” as the subject of your email. Only complete applications will be reviewed, and short-listed candidates contacted.
Apply via :
hr@haartkenya.org
