The core purposes of the position is to carry out routine data management functions, that is data monitoring, evaluating, analysis, interpretation, utilization, submission of findings, & make informed decision using the data processed, also supporting maintaince of Electronic Medical Records System.
Essential Duties & Responsibilities
Perform Basic/fast hand monitoring & evaluation practises to the facilities supported.
Work with supervisor(s), partners & MOH county team in improving data quality through desk reviews, supportive suppervision, DQA and mentorship;
Basic Monitoring & evaluating prevention and care&treatment programs on a site/regional level.
Support & advice staff working in the sites on matters concerning quality data capturing, compilling,completeness & entry to the organisation system
Support & advice the HRIA on matters concerning the data management on a daily basis.
Managing and organizing prevention program’s consumable commodities at the regional level.
Coordinating RTP, care & treatment data management services on a routine basis.
Consulting with supervisor(s) to come up with the most informed decision on matters affecting the service provision in the region.
Maintaining highest level of Data security to facilities supported
Ensuring electronic medical record system are highly encrypted with strong & single source control passwords to avoid cyber attacks, data loss and breaching of client’s confidentiality.
Ensuring both the physical records & filling area is out of bounds to unauthorized personnel.
Clients Follow up i.e Missed appointments & Lost To Follow Up (LTFU)
Support & Coordinate with HRIA, ART Aides, and other team members to perform effective documention and tracing of missed appointments and LTFU on a timely manner to the supported sites in the region.
Submit lists of missed appointment clients on a regular basis for timely follow up
Electronic Medical Records System Management practises
Support HRIA to ensure the Electronic medical record systems are well maintained in the supported facilities
Support and advice HRIA on matters concerning enrolling & terminating of the clients in the system.
Support HRIA in performance regular backup of electronic medical records
Liasing with electronic medical records developer for troubleshooting and the systems upgrading, as well as customizing records.
Support in use of EMR to generate reports
Documentation and reporting
Ensuring the supported facilities are appropiately utilizing the revised data collection tools.
Support the teams at the supported facilities on interpretion of indicators, proper documentation, completeness & timely report submission.
Regularly updates EMR records and hard copies, data backup and troubleshooting database problems
Ensures timely reporting for Weekly PPR, Quarterly PPR, Benchmark Reports, MOH 731, updating AHF web portal and other reports as necessary
Assure data integrity, identify and notify M&E and team of any issues with incorrect or questionable data.
Work together with the project team to provide regular feedback on facilty challenges, achievements against targets.
To develop education programs for the training of Health Records personnel at CCC department during attachment.
Observe the ethics of Health Records profession and to strive for new innovations to improve department functions.
Assists in developing facility work plan of the identified gaps
Data analysis and utilization
Conduct data analysis for informed decision making at facility, regional & country level.
Assists as required in developing improved patient records management system
Put in measures to ensure health care workers understand GOK/AHF reporting requirements including use of tools, indicator definations and reporting through continuous job training /mentorship, continuously identify data tools requirement.
Participate/support & coordinate data entry trainings, CMEs, meetings and provide feedback to the team to enhance the data system development.
Participate/support & coordinate data collection for program monitoring and research when requested.
Participates in Data Validation/ DQA by reviewing data prior to submission to Web PPR/SCHRIO/Clinical Team and other stakeholders and maintain minutes for the DQA/QI activities. These includes developing a system stregthening plan and follow up action.
Apply via :
global-careers-aidshealth.icims.com
