Duties and responsibilities
Specific Duties
Talent Management
Supports the implementation of the institutional recruitment frameworks, methodologies, workflows and policies that attract and secure high-performance talent in Kenya.
Supports the hiring managers in understanding their staffing needs and redacting job descriptions.
Coordinates the recruitment of Kenya-based positions, from advertisement to final offer.
HR & employee work cycle Administration
Responsible for managing all HR administrative tasks related to the employee life cycle:
Drafts staff contracts, employment certificates, attestations, etc.
Maintains and updates the personnel files for employees in Nairobi.
Supports the maintenance of the HR online platform (NaturalHR).
Follows up on work accidents, maternity leave and return to work.
Ensures the incorporation of new employees to the various insurances and agencies.
Prepares renewal, disciplinary processes, termination
Participates in offboarding processes.
Prepares for a successful employee onboarding, ensuring the timely provision of services to create the best possible experience for new st
Supports the implementation of the function grid and salary scale in Kenya that facilitate fair, consistent, and coherent salary levels and job gradin
Supports the procurement and renewal of staff insurances and pensions.
Prepares the payroll:
documents the variable elements of pay
updates staff on any relevant changes
prepares payroll (Sage software) and pay slips
prepares the forms for payments to government authorities.
Performance management and staff development
Support with the coordination of the performance management processes:
Plannings and coordinating meetings
providing guidance and support as need
Monitors the completion of the performance management framework
Others
Collects HR information from the relevant authorities and reports to Regional HR Manager
Participates in process enhancements, improvements in policies and procedures and any other innovation changes that would optimize HR management at Interp
Ensures that Interpeace’s values are integrated into the organization’s way of working, are embraced, and communicated to
Complies with and champions all workplace health and safety policy and procedures while taking reasonable care at work to ensure safety. Any hazards observed should be reported to the Regional HR Manager ECA
As the job description cannot be exhaustive, the incumbent may be required to perform other duties that are consistent with the HR function and overall with the key tasks above.
Qualifications:
Education
First degree or certificate in Human Resources Management or equivalent work experience in a human resources role
Experience
Minimum of 3 years of experience in a human resources role
Experience in fully spectrum of employment cycle recruiting and facilitating the onboarding of staff.
Experience in implementing online payroll systems.
Thorough knowledge of practices and procedures for preparing HR administrative documents and maintaining file system
Intermediate level proficiency in MS Office applications i.e., Word, Excel, PowerPoint, MS Teams, Outlook etc.
Competencies
Good knowledge of the Labor regulations that guide employer/employee relationship.
Good understanding of and ability to apply human resource management theories and principles.
Basic understanding of the latest developments and trends in HR
Excellent communication and stakeholder engagement skills and attention to detail
Ability to work autonomously with high attention to detail across all areas of human resources in a fast-paced environment.
Personable and professional approach, able to deal with confidentiality.
Written and oral communication skills in English
Other assets
Experience with non-profit or international organizations
Knowledge of gender equality challenges as they relate to the work environment and employment.
Competencies
Interpeace Competencies
Collaboration and Weaving
Communication
Drive for results
Adaptability and Continuous Learning
Respect for Diversity
Qualified candidates are invited to submit their application to HR Support Officer no later than 26th May 2023.The application must include:Please note that ONLY short-listed candidates will be contacted.
Apply via :
www.naturalhr.net
