Responsibilities
HR Administration & Compliance
Maintaining and refining internal HR and operational processes to support various workflows and processes in the region.
Support HR administration and compliance in cooperation with the global HR team
Support benefits administration for hub and regional staff
Assist with recruitment and onboarding processes, including arranging interviews, communicating with candidates, gathering HR documentation, and new hire training
Oversee monthly time tracking across the organization and act as the contact person for time tracking inquiries
Maintain staff files and information in HOT’s HRIS (BambooHR); ensure that staff job details, documents, time off, and benefits information are kept up to date on a consistent basis
Follow up on staff contracts information registration and compliance ( renewals, transitions, promotions, terminations)
Analyze staff data trends through Bamboo reports and other data sources (esp. Inclusion & Equity initiatives)
General Hub Operations
Assist internal communications efforts, including meeting planning and scheduling, compilation and delivery of monthly communications, and more
Support staff travel management & bookings for conferences, staff meetings, events, etc.
Join working group for planning and running of annual international HOT Summit & other events, as necessary
Research and advise on new systems and processes for the People Operations team & the organization
Support analysis and development of processes for Operations, including the set-up of new regional office
Support the staff development & training function at the organization
Leadership team support
Supporting the Regional Director when needed to ensure organization goals are accomplished and operations run efficiently and
Manage email and correspondence on behalf of regional director, triage incoming email
Prepare meeting outlines, formal agendas and document meeting notes during staff meetings and/or external partners
Schedule/Calendar Management
Assist in creating high-level presentations and any other documentation required. This includes but is not limited to board presentations, budgets and forecasts, white papers, complex schedules and events, and expense documents.
Qualifications
2 – 4 years HR/Admin/Ops experience in non-governmental organizations and international systems.
Experience managing or maintaining a Human Resources Information System or Applicant Tracking System
Interest to follow up on multiple, simultaneous and diverse tasks
Demonstrated experience in managing projects or providing administrative or operational support within the office of a senior executive
Track record of working in diverse, international, and virtual office environments
Fluency in virtual collaboration tools like Google Workspace (Docs, Sheets, Slides), Slack, Salesforce, Loomio
Outstanding English language written and verbal communication skills
Ultra-organized and have demonstrated experience with improving your workplace’s organization in a complex, international environment: everything from files to project management
Strong time management skills and able to track and stay on top of own multiple competing priorities as well as the leadership team’s priorities
Comfortable working independently, yet staying in close contact with other colleagues in HOT and “managing up” to help ensure awareness of deadlines
Has the drive to grow their career specifically within a rapidly evolving humanitarian and development NGO, and cares deeply about the mission
Apply via :
hotosm.bamboohr.com
