HR Officer Job Responsibilities
Recruitment & Selection – inviting candidates for interviews, facilitating interviews, preparation of appointment letters, opening personal files and ensuring all documentation is in place and inducting new employees into the company. You will also ensure Confirmation of staff after probation period.
Employee file management-Ensuring all employee files are complete, well filed and all important documents are available. Ensuring all certificates for technical teams are up to date.
Payroll administration – ensuring all employees are on payroll , handling monthly payroll adjustments and forwarding the final summary sheet to Head HR.
Separation management – preparation of relevant correspondences in liaison with Head HR, processing clearance and communication of such information to relevant parties e.g. banks, Sacco’s, clients etc. Ensuring final dues are prepared on time for payment and forwarding to HR Head for approval.
Training & development – Facilitation in terms of provision of logistical support for all the training & development initiatives.
Performance management – coordinating staff appraisal exercise and ensuring all the reports are received in time and processed. Ensuring all staff on probation are appraised and performance reports submitted.
Leave management – ensuring leave records for all the employees are up-to-date, leave applications are processed in time. This includes; annual leave, sick leave, maternity leave, paternity leave and compassionate leave and off days.
Disciplinary issues – facilitating disciplinary processes that include; gathering necessary details and reports on indiscipline cases and submitting the same to the management for processing. Ensuring all disciplinary cases are sorted within set time frame.
Attendance & Time management-Ensuring all staff report to work on time and leave after the set time.
Ensuring that all staff are enrolled in the biometrics system and downloading attendance reports on a daily basis which should be forwarded to HR Head for review. Ensuring that staff don’t exceed the 1 hour break and reporting of the non-compliance to the Head HR
Staff welfare Management-Ensuring all staff deductions i.e HELB, SACCO, Bank loans are submitted to the relevant institution on time. Ensuring new employees willing to join SACCO or wishing to have the HELB deductions are enrolled efficiently and the same forward to the HR Head for inclusion into the payroll.
Preparing bank introduction letters and forwarding the same to Head HR for signing.
Facilitating any other HR activities that allocated to you.
Qualifications for the HR Officer Job
MUST have minimum 3 years hands on HR experience preferably from a Large organization.
Bachelor’s degree in Bcom (Human Resource) or Business Admin(Human Resource)
Must have a Higher National Dip from IHRM or KIMS
Demonstrate exceptional interpersonal skills, multi-tasking and problem solving
Present well to clients and peers.
Demonstrate working knowledge of HR functions
Excellent written and oral skills
Good time management skills
Good knowledge of the Labour laws
Ability to handle confidential information and sign confidentiality agreement
