Job Summary
The Human Resources & Legal Assistant will work closely with the Head of HR, Kenya in ensuring that the legal and compliance matters for HR are handled to ensure minimal legal exposure to the businessHe/she are must be able to solve contemporary legal matters within ethical and procedural mechanisms.
Key Responsibilities
Handling Litigation cases in Kenya related to HR;
Conduct research on a variety of Compliance Issues including the local content matter to ensure the Company is in 100% compliance with the Local content and other compliance regulations;
You will be exposed to a variety of areas, with primary focus on the compliance and process. Will also assist in producing substantive manuals under the supervision of the Head of HR;
Proper management of the HR legal files and ensuring that instructions are executed in a timely and efficient manner and settlement targets are achieved.
You will also be working with other members of HR department and Company’s Legal advisor on the internal labour/civil matters including but not limited to Disciplinary hearings, Attending to Labour Disputes in CMA and in HC with the Company Lawyer, Drafting of Official HR letters such as Promotions, Terminations, Notifications;
Draw up legal documents including correspondence, pleadings, notices and affidavits;
Preparation of court attendance forms, following up on witnesses, obtaining and evaluating necessary evidence, and defence strategy to support argument in law court;
Any other duty as assigned.
Principal Outputs Of This Role
Effective and efficient representation of the Company in legal proceedings
Always aware of law changes in the legal system
Interpret laws and regulations for individuals and corporate organization.
Knowledge of court rules and procedures, administrative hearings, land and company’s registry procedures.
Authority
Refer to KK Security Authority Matrix.
Accountability
The Legal Assistant is accountable to the Head of HR for ensuring that legal and compliance matters are run in accordance with company policies and the law and for other responsibilities stated in this job description. These responsibilities will be monitored and managed through regular performance reviews, and supported through the monitoring of KPIs as guided by KK Security HR Policies.
Competencies
Excellent research, analysis and presentation skills
Excellent organizational, problem-solving, project management and communication skills
Competent, prompt, diligent and ability to work under pressure
Demonstrated ability to handle confidential information in a sensitive and tactful manner
Demonstrated willingness to engage in professional development activities in order to develop and improve new and current skills and to adapt to evolving needs of the organization
Qualifications & Experience
1-2 years’ post admission experience working in a law firm
A Bachelor of Laws (LLB) degree from a recognized university;
Enrolled for Post Graduate Diploma from the Kenya School of Law;
Certificate of Admission to the Roll of Advocates of the High Court of Kenya will be an added advantage;
Advanced computer skills in MS Office software
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