KEY PRIMARY RESPONSIBILITIES
HRIS ANALYST RESPONSIBILITIES:
System Management:
Configure, maintain and enhance HRIS platforms
Ensure the HRIS integrates seamlessly with payroll and other organizational systems.
Troubleshoot technical issues and implement system upgrades.
Data Management:
Maintain accurate employee records (e.g., personal details, job classifications, pay grades).
Ensure the integrity and security of employee data within the HRIS.
Reporting and Analytics:
Generate HR reports, including headcount, turnover, time-off balances, and payroll summaries.
Develop dashboards for management to track key HR and payroll metrics.
Training and Support:
Provide training and support to HR team and larger staff workforce on system functionality.
Act as the primary point of contact for HRIS-related queries.
PAYROLL OFFICER RESPONSIBILITIES:
Payroll Processing:
Process employee payroll accurately and on time, including salaries, bonuses, and deductions.
Manage timekeeping systems and ensure hours worked are recorded properly.
Tax and Compliance:
Ensure payroll complies with local tax regulations.
Prepare and submit payroll-related tax and statutory filings
Monitor changes in labor laws and tax policies to maintain compliance.
Benefits and Deductions:
Administer employee benefits deductions (e.g. Insurance, retirement plans).
Handle reimbursements, and other special payments.
Reconciliation and Reporting:
Reconcile payroll accounts to ensure accuracy and resolve discrepancies.
Generate payroll reports for internal audits, budgeting, and compliance purposes.
ACADEMIC QUALIFICATIONS
Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field.
JOB SKILLS AND REQUIREMENTS
Technical and Analytical Skills:
Proficiency in HRIS platforms and payroll systems
Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP) and reporting tools.
Strong analytical skills to interpret data and identify trends.
Knowledge of Payroll:
In-depth understanding of payroll regulations, tax laws, and compliance requirements.
Familiarity with time-tracking systems and payroll reporting.
Attention to Detail:
High accuracy in managing sensitive employee and payroll data.
Ability to identify and resolve data discrepancies promptly.
Communication and Collaboration:
Excellent interpersonal skills to liaise with HR, IT, finance, and employees.
Clear communication to explain payroll details and system processes.
PROFESSIONAL QUALIFICATIONS
Professional certifications such as CHRP, ACCA or CPA.
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