Tasks & Responsibilities
Objective 1 – Hiring and Contract Management
Manage the listings and posting of Job profiles for new hires on the SH platforms
Maintaining a clean careers email
Supervise the downloading, sorting, and screening of job applications by title/ folders and maintaining a clean careers email.
Support the recruitment process by interviewing candidates up to Project Lead levels, performing reference checks, and drafting HR analysis to inform decision making.
Generate employment contracts and provide follow-up activities as may be required.
Coordinate onboarding and offboarding processes
Support the visa and work permit processes where applicable
Update and maintain physical and digital records of employees.
Objective 2 – People Management
Support training of staff and coordinate the organization of weekly training sessions.
Attend to internal and external HR-related inquiries or requests
Update staffing changes.
Prepare SHEA monthly payroll
Ensure timely and accurate filing of statutory returns
Coordinate health insurance onboarding and offboarding for all staff.
Assist with performance management procedures.
Perform termination processes and assist with exit interviews.
Objective 3 – Software Management
Onboard and off-Board staff into the company’s HR Information Systems (Hi Bob, Monday.com and WinguBox)
Update and ensure the accuracy of the information in the HR software in use
Generate and share HR Analytics reports to inform decision-making
Provide follow-up on assigned tasks and ensure compliance
Schedule and maintain agendas for HR meetings, interviews, and activities.
Organise regular training and continuous user support to staff on demand
Support in updating staff profiles on the website
Vacancy Requirements
A minimum of 3 years relevant work experience in administration, human resources or operations management
A Bachelor’s degree in HR Management or a relevant field
Diploma/Higher Diploma in HR Management
Experience with Microsoft Office and Google Suite
Experience with HRIS softwares
Excellent spoken and written skills in English
Strong coordination and communication skills
Keen attention to detail
Ability to be patient and to work well within a global team
Ability to cope well under pressure, occasionally work irregular hours and meet tight deadlines in a fast pace organisation
Demonstrated interest in humanitarian and development work
Existing work authorisation in Kenya is required.
Desirable
Masters degree in relevant field
Spoken and written skills in French
Knowledge of institutional frameworks and policies
All applicants should download and fill the SH Job Application Form Please provide information of current/ previous and expected salary expectation, and availability to start in the form
Apply via :
www.samuelhall.org
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