Role Summary
TBI’s Internal Operations division supports and helps pave the way for the Institute to deliver its mission. We are comprised of the Legal and Risk, Finance, IT, Security, Resilience & Technical Operation and People Teams.
We develop and deliver policies and processes that drive our working practices, mirror our values, and that are aligned with our strategic objectives. We ensure that our organisational capabilities equip us to meet current and future challenges.
The People Team is an innovative, focussed and fast paced team which works closely with all parts of the Institute to create a talented, engaged and high performing workforce. We are an unpretentious and supportive team, and you’ll be just as comfortable working strategically with senior leaders as you are to offer practical help and support across the Institute.
We are seeking two additional HR Coordinators (on a 12 month FTC basis) to cover maternity leave.
It is essential you have an existing right to work in Kenya.
Key Responsibilities
Supporting the HR Business Partners with cross Institute initiatives and cyclical activity
Enabled by our ERP system, proactive administration of all HR processes such as new starters, contract extensions, leavers, promotions, secondments, references, probation reviews, parental leave, and flexible working requests
Provide professional and efficient administrative service from the start to end of the employee lifecycle
Responsible for the data integrity of information held in our ERP system and ensuring it’s always up to date
Support with the Institute’s annual and periodic audit requests
Supplier liaison and administration: managing reports and invoicing (e.g. OH, EAP, LinkedIn)
Support the HR Business Partners with formal meetings for various Employee Relations cases (e.g. disciplinaries and grievances)
Producing scheduled and ad-hoc HR reports from our ERP system
Coordinating our onboarding process
Support EPR system data administration – data maintenance, reporting and user configuration
Assisting with monthly payroll processes
Supporting, and eventually leading on, HR project work and new initiatives
Person Specification
Strong organisational and time management skills and experience of managing and prioritising workload
Ability to manage conflicting demands and an ability to prioritise accordingly
Attention to detail and strong administration skills
Experience administering HR systems would be highly advantageous
Can demonstrate discretion and respect for confidentiality when dealing with sensitive information or personal matters
Understanding of UK/African (as applicable) employment law and the role of a modern People Team function
Some knowledge of international employment law advantageous
Familiarity with Microsoft programmes and intermediate competency in using Excel, Word, and Power point
Full understanding of HR functions and best practices
Excellent written and verbal communication skills
Degree in Human Resources or related business area advantageous
Apply via :
tbinstitute.wd3.myworkdayjobs.com
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