Job Brief
Tribus TSG Ltd, a subsidiary of Centum Investments wishes to recruit a Human Resources Assistant. The role holder will be stationed at the Tribus Offices in Two Rivers Mall, Nairobi.
The jobholder will be responsible for supporting effective implementation of various HR initiatives and activities such as recruitment, selection, on-boarding, training, performance management, reporting and administration in order to create a conducive work environment for the achievement of the organization’s goals with a key focus on the uniformed staff.
Staffing:
Working with the HR Manager, this includes preparing job adverts, shortlisting, interviewing, selecting candidates and further preparation of contract for both permanent and term contract employees.
Coordinating recruitment to ensure the different sites have sufficient labour and skilled officers.
Responsible for employee on-boarding in liaison with the hiring department
Industrial relations and compliance
Provide consistent policy based advise to line management and workers
Dealing with employee grievances and implementing the disciplinary procedures as per the Tribus HR policies in liaison with the HR Manager
Investigation of staff cases and or claims
Coordinate disciplinary procedures
Ensuring that all staff are fully aware of the TSG HR policies and procedures
Ensuring that TSG HR practices are compliant with all relevant legislation as well as certification requirements.
Implementing the TSG HR policies and procedures
Performance management:
Support in the whole process of performance management, including helping employees update their performance goals in the HRIS, tracking and reporting completion of quarterly performance appraisals and coaching both employees and Line managers on the performance management process.
Learning and development
Conducting refresher training for existing staff in areas covered in the HR Manual, Standard Operating procedures etc
Coordinating training and other capacity strengthening activities like exposure visits, coaching, team building etc
Coordinating of training activities in conjunction with Group Head of Talent
HR Administration:
Ensuring complete employee records (attendance, leave schedules, contracts) are maintained according to policy and legal requirements.
In liaison with the HR Manager assist in the processing of warning letters, short term contracts, certificate of service and other internal correspondences
Managing end to end process of uniformed staff separation ie clearance, terminal due Etc
Issuing, monitoring and renewal / issuing new contracts for uniformed staff.
Assist in processing any HR related claims such as WIBA
Reporting and updating of Health and safety incidences and forwarding filled forms to DOSH
Attendance & Payroll
Monitoring overtime on a daily and weekly basis for uniformed staff and advising the line managers.
Ensure all statutory deductions and payments are made on time and accurately.
Assisting in compiling payroll and all other staff payments
Time and attendance and payroll compilation (employees attendance management, payroll attendance inputs and any other payroll inputs) for all uniformed staff.
Reporting
Daily, Weekly and monthly HR Reports eg Head count, accidents, disciplinary cases, turn over
Required Minimum Qualifications:
Bachelor’s degree in HR management OR Social Sciences.
Member of Institute of HR Management
Minimum two (2) years’ HR experience in the security industry.
Required competencies:
Good knowledge of the labor laws
Good interpersonal and communication skills
Strong sense of urgency
High sense of initiative
Team player
Good cognitive skills
Confidentiality
Resilience
Integrity
Apply via :
lde.tbe.taleo.net
