Job Details
Assist in administration related to recruitment of employees and coordinate recruitment, including advertisements, pre-screening of resumes, preparation of offer letters for approval and organization of the orientation process including new hire packages.
Responsible for all HR administrative tasks including but not limited to photocopying and/or preparation of documents/packages, scheduling of interviews, and coordinating meetings.
Update the HRIS Track attendance, leave day’s schedule and training records
Ensure all HR policies are in compliance with updated legislation and the most recent copies are circulated to the company locations;
Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations, and classifications.
Examine employee files to answer inquiries and provide information for personnel actions.
Coordinating the onboarding process, including induction of new employees
Ensure that all new employees are registered with statutory bodies such as NHIF, NSSF
Maintain a safe and secure filing system for important HR documents including personnel data, selection documents, interview data, etc
Identifying staff training and development needs and provide a roadmap on implementation and execution of these needs
Ensure that staff exit process is smooth by ensuring a proper clearing process and exit interviews are performed and shared with management
Implementation and roll out of new HR initiatives and monitoring their impact with staff
Define and implement priorities in short/long term by working with relevant teams
Providing guidance on development for managers and their teams
Maintaining the training records for each individual employee
Other duties as required
HR Operations
Develop, implement and update of policies and procedures for all HR functions
Custodian of all employee files, ensuring the same is updated with mandatory documents at all times
Ensuring successful onboarding of all staff by ensuring they have all the necessary tools on joining
General
Take responsibility for the specific HR related projects as may be directed from time to time
Qualifications for the HR Assistant Job
Business degree – with a preference to Human Resource specialization
Professional HR Qualification (CIPD, IHRM)
Working Knowledge of HRIS, Payroll Systems
7 years progressive HR Generalist experience in a multinational company
Experience in running payroll back to back
Required Skills
Leadership (Team / Multiple Teams / Remote Management)
Ability to work independently and in collaboration with other teams
