HR & Admin/PA Assistant Revenue Accountant

Job Description

KEY RESPONSIBILITIES
HR Assistant Role

Facilitation of staff registration into the medical scheme and thereafter any medical/insurance claims and hospital discharges.
Facilitating membership registration into NSSF and NHIF funds.
Managing the staff leave schedule and processing all leave applications
Ensuring all filing adheres to the Records Management Schedule (RMS)
Ensuring that the muster roll is up to date
Facilitate new staff PHF induction and ensure PHF’s are duly completed and properly filed 
Helping in the recruitment process i.e. acquiring of all necessary items such as staff IDs, email addresses.
Ensure all office equipment, furniture and other gadgets are well maintained and a record of the company assets well updated and maintained
Ensuring that all contracts for the service providers are renewed promptly to avoid inconveniences
Organize and facilitate staff accommodation and travel when required
Help in acquiring training halls and rooms when required
Help to facilitate and organize the staff party and team building
Manage petty cash and post appropriately in Hansa
Ensure all petty cash payment voucher documents are properly filled
Ensure all office bills including electricity and water where applicable are paid in good time
Ensure that cleanliness is maintained in the entire office block via cleaner or loader
Facilitate proposed training by ensuring delegated candidates are informed well in advance and following up with accounts to ensure payment is made before they are overdue
Making sure that all employees have the required PPEs and as they exit they return all the PPEs
Recording all the incidents and accidents and sharing them with the Human Resource Manager
Identifying and reporting any hazard related to Occupational Health and Safety in the organization
NITA, FKE payment on time
Welfare report on Quaterly Basis.
Analyzed Branch minutes sent to management on a weekly basis
Ensure that there is clean water for drinking

PA Role

Booking and arranging travel, transport, and accommodation
Reminding the GM/executive of important tasks and deadlines
Collating the filing expenses for the General Manager
Managing diaries and organizing meetings and appointments
Mail correspondences on behalf of the GM when requested
Payments of bills on time (personal and home).
Any other requests from the GM’s office.

JOB SPECIFICATION

Degree in Business administration, social sciences or any related degree with a Diploma in Personnel Management or Higher diploma in HRM.
Minimum of 2 years experience in a similar role.

go to method of application »